Part-Time Front Desk Administrator

Mental Health Association of Rochester/Monroe County; City of Rochester (NY); On-site; USD 22,000 - 31,000; Part time

Job summary

The Mental Health Association of Rochester/Monroe County is seeking an Administrative Assistant/Receptionist for a part-time role, Monday through Friday, 12 pm to 3 pm (15 hours per week). The position focuses on guest reception and essential administrative tasks in a busy front office.

Responsibilities include greeting visitors, answering calls on a multi-line system, scheduling meetings, and supporting clerical duties.

Qualifications

• High School Diploma or equivalent; associate degree preferred.
• At least three years front office/reception experience.
• Ability to manage multi-line phone system and guests warmly.

Responsibilities

• Greet guests and manage reception area.
• Assist with clerical duties: copying, filing, scanning, mailing.
• Schedule meetings and coordinate in-person or virtual appointments.
• Ensure attendees have meeting location details and access to rooms.
• Attend meetings as needed and support department goals.

Skills

Front desk experience

Telephone skills

Microsoft Office

Data entry

Customer service

Confidentiality

Education

High School Diploma

Associate degree preferred

Tools

Welligent

Job description

The Mental Health Association of Rochester/Monroe County is seeking an Administrative Assistant/Receptionist for a part-time role, Monday through Friday, 12 pm to 3 pm (15 hours per week). The position focuses on guest reception and essential administrative tasks in a busy front office.

Responsibilities include greeting visitors, answering calls on a multi-line system, scheduling meetings, and supporting clerical duties.