Part-Time Front Desk & Administrative Support

CHOC; Fairfield (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

CHOC in Fairfield, CA is seeking a Temporary Administrative Assistant to provide professional front-desk support and general administrative assistance at CHOC's corporate office. This role is often the first contact for staff, visitors, vendors, and callers and maintains a professional, welcoming presence while supporting routine and project-based office functions.

The position requires 2–4 years of reception, clerical experience, and proficiency in Microsoft Office, strong English

Qualifications

• 2–4 years of reception, clerical, or administrative support experience.
• Proficiency in Microsoft Office Suite, PDF tools, and Internet navigation; WordPerfect is a plus.
• Excellent communication skills in English (verbal and written).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Friendly, outgoing personality with exceptional customer service.

Responsibilities

• Answer and assess the nature of telephone calls and route them appropriately
• Greet visitors and determine the nature of their business in a courteous, professional manner
• Respond to internal and external inquiries and requests for information with accuracy and professionalism
• Manage daily mail operations: distribute incoming mail, prepare and post outgoing mail, handle postage machine and bulk mailings
• Receive and manage deliveries and courier services
• Provide clerical and administrative support across departments as needed
• Organize and coordinate routine and annual projects, meeting logistics, and general office operations
• Plan and support staff meetings and corporate events including food, location, and invitations
• Schedule and coordinate meetings, interviews, appointments, and conference room use
• Maintain corporate calendars and archives
• Draft, proofread, and distribute correspondence and internal documents
• Monitor and order office supplies within authorized budget guidelines
• Perform word processing, data entry, filing, and document formatting tasks
• Assist with projects and complete other duties as assigned
• Resolve or escalate a range of administrative issues or inquiries
• Troubleshoot and resolve basic equipment problems (copiers, fax machines, etc.)
• Recognize and solve administrative problems within scope of the position

Skills

Excellent communication skills in Eng

Strong organizational skills

Ability to manage multiple tasks

Friendly, outgoing personality

Team-oriented, proactive and adaptable

Tools

Microsoft Office Suite

PDF tools

Internet navigation

WordPerfect

Job description

CHOC in Fairfield, CA is seeking a Temporary Administrative Assistant to provide professional front-desk support and general administrative assistance at CHOC's corporate office. This role is often the first contact for staff, visitors, vendors, and callers and maintains a professional, welcoming presence while supporting routine and project-based office functions.

The position requires 2–4 years of reception, clerical experience, and proficiency in Microsoft Office, strong English