Part-Time Front Desk & Admin Specialist

Haley & Aldrich; Holicong (PA); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Haley & Aldrich is hiring a Staff Administrative Assistant 2 for a part-time, on-site role in Holicong, PA. The position supports front desk operations, document preparation, and meeting coordination across a nationwide administrative team.

Ideal candidates have at least 2 years of corporate experience, strong communication skills, and proficiency with MS Office and Adobe Acrobat. The role emphasizes confidentiality and professional poise in a dynamic office environment.

Qualifications

• Minimum of 2 years of corporate work experience.
• Strong attention to detail to deliver high quality work products meeting document standards.
• Excellent verbal and written communication skills and interpersonal abilities.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment.
• Familiarity with email management and file handling.
• Proven track record of executive support with confidentiality.

Responsibilities

• Greet visitors, answer main office phone, and route calls with professionalism.
• Perform front desk administration and maintain office equipment and common areas.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate ability to handle changing priorities and meet deadlines.
• Create, edit, and produce hard copy and electronic documents with quality control.
• Schedule and coordinate conferences, meetings, and MS Teams events; manage catering and AV setup.
• Act as building facilities liaison for issues as they arise.
• Manage multiple priorities with a positive, can-do attitude.
• Perform other tasks as requested.

Skills

Corporate experience

Attention to detail

Time management

Verbal & written communication

MS Office proficiency

Adobe Acrobat Pro XI

SharePoint

MS Project

Office equipment familiarity

Confidentiality

Tools

Adobe Acrobat Pro XI

SharePoint

MS Project

Job description

Haley & Aldrich is hiring a Staff Administrative Assistant 2 for a part-time, on-site role in Holicong, PA. The position supports front desk operations, document preparation, and meeting coordination across a nationwide administrative team.

Ideal candidates have at least 2 years of corporate experience, strong communication skills, and proficiency with MS Office and Adobe Acrobat. The role emphasizes confidentiality and professional poise in a dynamic office environment.