Staff Administrative Assistant 2

Haley & Aldrich; Holicong (PA); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

Haley & Aldrich is hiring a Staff Administrative Assistant 2 for a part-time, on-site role in Holicong, PA. The position supports front desk operations, document preparation, and meeting coordination across a nationwide administrative team.

Ideal candidates have at least 2 years of corporate experience, strong communication skills, and proficiency with MS Office and Adobe Acrobat. The role emphasizes confidentiality and professional poise in a dynamic office environment.

Qualifications

• Minimum of 2 years of corporate work experience.
• Strong attention to detail to deliver high quality work products meeting document standards.
• Excellent verbal and written communication skills and interpersonal abilities.
• Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment.
• Familiarity with email management and file handling.
• Proven track record of executive support with confidentiality.

Responsibilities

• Greet visitors, answer main office phone, and route calls with professionalism.
• Perform front desk administration and maintain office equipment and common areas.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate ability to handle changing priorities and meet deadlines.
• Create, edit, and produce hard copy and electronic documents with quality control.
• Schedule and coordinate conferences, meetings, and MS Teams events; manage catering and AV setup.
• Act as building facilities liaison for issues as they arise.
• Manage multiple priorities with a positive, can-do attitude.
• Perform other tasks as requested.

Skills

Corporate experience

Attention to detail

Time management

Verbal & written communication

MS Office proficiency

Adobe Acrobat Pro XI

SharePoint

MS Project

Office equipment familiarity

Confidentiality

Tools

Adobe Acrobat Pro XI

SharePoint

MS Project

Job description

Staff Administrative Assistant 2 Holicong, PA, United States | req2145

Find your path and enjoy the journey at Haley & Aldrich. With us, you'll tackle clients' most meaningful challenges in the built and natural environments and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

Come join a diverse and talented team here at Haley & Aldrich as a Staff Administrative Assistant 2. Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and support internal growth and development. This is a part-time (approximately 20 hours per week) located in our Holicong, PA office.

DUTIES/RESPONSIBILITIES

In this position, you will:

• Act as the "face of the company" by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
• Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive "can do" attitude.
• Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
• Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and MS Teams meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.

SKILLS/EXPERIENCE

Minimum Skills and Requirements:

• Minimum of 2 years of corporate work experience.
• Strong attention to detail to deliver high quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
• Must be proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
• Proven track record of executive support with the needs confidentiality

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our team of 1,000+ engineers and scientists across the United States draw inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Learn more at haleyaldrich.com. Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms:

Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees, Please work through a Talent Acquisition Manager.

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY

Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.