Part Time Fine Arts Coordinator

Concordia University Texas; Austin (TX); On-site; USD 23,000 - 30,000; Part time

Job summary

Concordia University Texas is seeking a Fine Arts Coordinator to provide essential administrative support for the School of Fine Arts. The role requires organizing events, managing calendars, and coordinating with faculty, students, and the community.

Responsibilities include handling communications, promotional materials, and social media updates, while ensuring efficient office operations and student seating, scheduling, and camp logistics.

Qualifications

• Strong organizational skills and attention to detail are required.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and basic marketing tools.
• Experience in event planning or academic arts settings is a plus.

Responsibilities

• Provide administrative support for the School of Fine Arts.
• Schedule rooms, manage calendars, and track budgets for events.
• Coordinate quizzes, sign-ups, folders, and student worker scheduling.
• Assist with promotional materials, newsletters, and website updates.
• Support communication with faculty, students, and the community.

Skills

Organization

Time management

Verbal communication

Written communication

Teamwork

Independent work

Education

Associate's degree or higher

Tools

Microsoft Office Suite

Canva

Social media platforms

Website CMS

Job description

The Fine Arts Coordinator provides essential administrative support to the School of Fine Arts, serving as a key liaison between the Director, faculty, students, staff, and community members. This 20-hour per week position requires exceptional organizational abilities, attention to detail, and a passion for the arts.

JOB DUTIES & ESSENTIAL POSITION FUNCTIONS

Administrative Support

• Maintain comprehensive School of Fine Arts calendar (university-wide and internal department events)
• Schedule rooms for classes, lessons, rehearsals, and performances
• Coordinate purchasing and procurement for the music department, tracking budget expenditures
• Organize physical spaces and maintain the music library
• Create and maintain excel spreadsheets for student information, faculty schedules, and event planning
• Schedule piano tuning throughout the year
• Arrange for instrument maintenance and repair (woodwind, brass, string)
• Coordinate locker assignments and create sign-up systems for students

Event Management

• Collaborate with marketing and communications for Fine Arts events promotion
• Collect program details from faculty and submit to communications for program creation
• Create digital programs and prepare slides for concerts
• Assist with tour planning and logistics
• Attend music tours to manage logistical details
• Organize student celebrations and end-of-semester events
• Coordinate ensemble and individual photos

Communications and Marketing

• Submit event information to university communications for promotion
• Maintain social media presence on platforms like Facebook and Instagram
• Collect information from faculty and students to help create SoFA newsletters (monthly) and manage distribution
• Submit design requests for flyers and promotional materials
• Update the School of Fine Arts website with current information
• Manage email communications to students, faculty, and community members

Student Support

• Organize jury sign-ups and scheduling
• Assist with student worker assignments and scheduling
• Support student recital logistics
• Create folders and materials for student camps and workshops

Camp and Special Event Coordination

• Assist with planning and execution of music camps
• Reserve rooms and arrange for necessary equipment
• Order supplies, prepare student folders, and organize materials
• Coordinate food and refreshments for camps and special events

Community and Recruiting Support

• Assist with Fine Arts recruiting efforts with schools and community
• Coordinate alumni communications and events
• Support faculty with community engagement initiatives
• Help manage partnerships with community organizations
• Helps with recruiting efforts
• Other duties and functions as needed

REQUIRED KNOWLEDGE, ABILITIES & PRINCIPLES

• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with social media platforms and basic marketing principles
• Ability to work independently and as part of a team
• Detail-oriented with strong problem-solving skills
• Ability to create and implement systems and follow processes that improve efficiency and effectiveness
• Ability to articulate and model the Concordia University Texas’ mission, vision, and values
• Commitment to encouraging and supporting diversity, inclusion, and equity as a key component of becoming the premier university where the adventure of faith, learning, and life-changing experiences leads to meaningful work
• All CTX positions require mission-driven individuals who have a heart for the Gospel and are committed to the Concordia Distinctive, our faith-based mission of empowering students from all backgrounds to lead lives of critical thought, compassionate action, and courageous leadership.

PREFERRED KNOWLEDGE & ABILITIES

• Associate's degree or higher
• Experience with fine arts
• Experience in an academic or arts-related environment
• Familiarity with event planning and coordination
• Knowledge of fine arts terminology and practices
• Experience with design software (such as Canva)
• Familiarity with website content layout

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

• Experience in an academic or arts-related environment
• Familiarity with event planning and coordination