Part-Time Financial Administrator: Accounting & Payroll

Congregation Beth Emek; Pleasanton (CA); On-site; USD 39,000 - 58,000; Part time

Benefits offered by this job

Hourly pay: $30–$40

Job summary

Congregation Beth Emek in Pleasanton, CA is seeking a part-time finance and office professional to manage accounting, payroll, and daily operations with discretion and confidentiality.

You will handle bookkeeping in QuickBooks Online, payroll through Intuit, vendor payments, donor receipts, and communications with congregants. The role requires collaboration with the VP of Finance and fellow staff while maintaining accurate records and compliance.

Qualifications

• Associate’s degree plus coursework in accounting, IT, or payroll (or equivalent education and experience).
• 2+ years of bookkeeping or financial recordkeeping experience, including general ledger, A/P, A/R, payroll, and budgeting, with at least 6 months processing payroll.
• 3+ years of administrative experience in a fast-paced office (or equivalent combination of education, training, and experience).
• Working knowledge of California wage-and-hour and overtime rules, Form I-9, required postings, and workers’ compensation.
• Proficiency with QuickBooks Online, Intuit Payroll, PayPal, Word/Excel (intermediate to advanced), and Google Workspace; willingness to learn Salesforce, Constant Contact, and online form platforms
• Excellent communication and organizational skills, including the ability to direct volunteers
• Sound independent judgment, discretion, and the ability to manage multiple deadlines with minimal supervision

Responsibilities

• Maintain the congregation’s books in QuickBooks Online, including weekly bank deposits and PayPal and ACH transactions
• Review vendor invoices, prepare payments and reimbursements, and coordinate authorized signatures
• Run semi-monthly payroll (15th and last day of the month) through Intuit Payroll and QuickBooks Online
• Send member statements and invoices for pledges, tuition, and program fees
• Prepare donor acknowledgment letters and IRS-compliant receipts, and process matching-gift and stock-transfer donations
• Complete annual 1099 filings and the workers’ compensation audit
• Maintain personnel files and required federal and California postings
• Prepare new-hire packets and support onboarding
• Support periodic compliance filings
• Manage online registrations, tuition billing, rosters, and payment records
• Maintain program records and send preschool emails through Constant Contact
• Welcome visitors and congregants, answer and route calls, and process mail
• Communicate courteously with staff, clergy, congregants, and the community, while keeping financial and personnel information strictly confidential

Skills

Bookkeeping

Administrative support

Communication skills

Time management

Discretion

Education

Assoc degree + accounting/payroll coursework

Tools

QuickBooks Online

Intuit Payroll

PayPal

Word/Excel

Google Workspace

Salesforce

Constant Contact

Job description

Congregation Beth Emek in Pleasanton, CA is seeking a part-time finance and office professional to manage accounting, payroll, and daily operations with discretion and confidentiality.

You will handle bookkeeping in QuickBooks Online, payroll through Intuit, vendor payments, donor receipts, and communications with congregants. The role requires collaboration with the VP of Finance and fellow staff while maintaining accurate records and compliance.