Part-Time Financial Administrator

Congregation Beth Emek; Pleasanton (CA); Sur place; USD 39 000 - 58 000; Temps partiel

Avantages offerts par ce poste

Hourly pay: $30–$40

Résumé du poste

Congregation Beth Emek in Pleasanton, CA is seeking a part-time finance and office professional to manage accounting, payroll, and daily operations with discretion and confidentiality.

You will handle bookkeeping in QuickBooks Online, payroll through Intuit, vendor payments, donor receipts, and communications with congregants. The role requires collaboration with the VP of Finance and fellow staff while maintaining accurate records and compliance.

Qualifications

• Associate’s degree plus coursework in accounting, IT, or payroll (or equivalent education and experience).
• 2+ years of bookkeeping or financial recordkeeping experience, including general ledger, A/P, A/R, payroll, and budgeting, with at least 6 months processing payroll.
• 3+ years of administrative experience in a fast-paced office (or equivalent combination of education, training, and experience).
• Working knowledge of California wage-and-hour and overtime rules, Form I-9, required postings, and workers’ compensation.
• Proficiency with QuickBooks Online, Intuit Payroll, PayPal, Word/Excel (intermediate to advanced), and Google Workspace; willingness to learn Salesforce, Constant Contact, and online form platforms
• Excellent communication and organizational skills, including the ability to direct volunteers
• Sound independent judgment, discretion, and the ability to manage multiple deadlines with minimal supervision

Responsabilités

• Maintain the congregation’s books in QuickBooks Online, including weekly bank deposits and PayPal and ACH transactions
• Review vendor invoices, prepare payments and reimbursements, and coordinate authorized signatures
• Run semi-monthly payroll (15th and last day of the month) through Intuit Payroll and QuickBooks Online
• Send member statements and invoices for pledges, tuition, and program fees
• Prepare donor acknowledgment letters and IRS-compliant receipts, and process matching-gift and stock-transfer donations
• Complete annual 1099 filings and the workers’ compensation audit
• Maintain personnel files and required federal and California postings
• Prepare new-hire packets and support onboarding
• Support periodic compliance filings
• Manage online registrations, tuition billing, rosters, and payment records
• Maintain program records and send preschool emails through Constant Contact
• Welcome visitors and congregants, answer and route calls, and process mail
• Communicate courteously with staff, clergy, congregants, and the community, while keeping financial and personnel information strictly confidential

Connaissances

Bookkeeping

Administrative support

Communication skills

Time management

Discretion

Formation

Assoc degree + accounting/payroll coursework

Outils

QuickBooks Online

Intuit Payroll

PayPal

Word/Excel

Google Workspace

Salesforce

Constant Contact

Description du poste

Congregation Beth Emek is a welcoming Jewish community in the Tri-Valley/East Bay area. We are looking for a skilled, service-minded finance and office professional to keep our accounting, payroll, and daily operations running smoothly.

The Role

About Us

Congregation Beth Emek is a welcoming Jewish community in the Tri-Valley/East Bay area. We are looking for a skilled, service-minded finance and office professional to keep our accounting, payroll, and daily operations running smoothly.

The Role

Under the direction of the VP of Finance, with support from the Treasurer, the Financial Administrator handles all accounting and payroll functions for the congregation and supports general office operations, congregant communications, and preschool and religious school administration.

Schedule: About 20–25 hours per week, arranged with the VP of Finance

What You’ll Do

Accounting & Payroll

• Maintain the congregation’s books in QuickBooks Online, including weekly bank deposits and PayPal and ACH transactions
• Review vendor invoices, prepare payments and reimbursements, and coordinate authorized signatures
• Run semi-monthly payroll (15th and last day of the month) through Intuit Payroll and QuickBooks Online
• Send member statements and invoices for pledges, tuition, and program fees
• Prepare donor acknowledgment letters and IRS-compliant receipts, and process matching-gift and stock-transfer donations
• Complete annual 1099 filings and the workers’ compensation audit

HR & Compliance

• Maintain personnel files and required federal and California postings
• Prepare new-hire packets and support onboarding
• Support periodic compliance filings

Preschool & Religious School Support

• Manage online registrations, tuition billing, rosters, and payment records
• Maintain program records and send preschool emails through Constant Contact

Front Office & Congregant Relations

• Welcome visitors and congregants, answer and route calls, and process mail
• Communicate courteously with staff, clergy, congregants, and the community, while keeping financial and personnel information strictly confidential

What You Bring

• Associate’s degree plus coursework in accounting, IT, or payroll (or equivalent education and experience)
• 2+ years of bookkeeping or financial recordkeeping experience, including general ledger, A/P, A/R, payroll, and budgeting, with at least 6 months processing payroll
• 3+ years of administrative experience in a fast-paced office (or equivalent combination of education, training, and experience)
• Working knowledge of California wage-and-hour and overtime rules, Form I-9, required postings, and workers’ compensation
• Proficiency with QuickBooks Online, Intuit Payroll, PayPal, Word/Excel (intermediate to advanced), and Google Workspace; willingness to learn Salesforce, Constant Contact, and online form platforms
• Excellent communication and organizational skills, including the ability to direct volunteers
• Sound independent judgment, discretion, and the ability to manage multiple deadlines with minimal supervision

Compensation & Benefits

• $30–$40 per hour, depending on qualifications and experience
• Overtime paid per Federal and California law
• Paid sick leave per California law

Other Requirements

• Valid California driver’s license and satisfactory driving record (occasional local travel, such as to the bank); accommodations available for applicants with disabilities
• Must be authorized to work in the U.S. and able to complete Form I-9
• Offer is contingent on a background check conducted after a conditional offer, in line with the California Fair Chance Act. A criminal history will not automatically disqualify an applicant.

Equal Opportunity Employer

Congregation Beth Emek is an equal opportunity employer. All qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, military or veteran status, or any other characteristic protected by law. CBE does not seek or consider salary history. We provide reasonable accommodations consistent with the ADA and FEHA; applicants who need one during the application process may request it using the contact information on the application page.