Part-Time Facilities & Office Operations Associate

The New York Academy of Sciences; New York (NY); On-site; USD 26,174 - 30,307; Part time

Job summary

The New York Academy of Sciences is seeking a Part-time Facilities Assistant to help keep our offices clean, safe, and welcoming for staff, members, visitors, and events. You will support logistics, mail, pantry, and meeting setups, coordinate with vendors, and assist with moves and space configuration.

Work hours align with standard business days; onsite in Lower Manhattan, up to 20 hours per week with flexible scheduling based on departmental needs.

Qualifications

• Strong organizational and time-management skills with excellent attention to detail.
• Effective interpersonal and communication skills.
• Commitment to providing outstanding internal customer service.
• Ability to work independently, prioritize multiple tasks, and proactively address operational needs.

Responsibilities

• Maintain a clean, safe, organized, and welcoming office environment, including common areas, kitchens, conference rooms, storage areas, and workspaces; perform light housekeeping tasks between scheduled building cleaning services.
• Monitor, replenish, and organize pantry, office, and facilities supplies to ensure uninterrupted daily operations.
• Receive, sort, distribute, and prepare incoming and outgoing mail, packages, and shipments; maintain organized shared storage areas.
• Set up, reconfigure, and break down meeting rooms and event spaces for staff meetings, workshops, and Academy events.
• Assist with office moves, workstation setups, furniture relocation, and other workspace changes.
• Serve as the day‑to‑day liaison with building management, vendors, and service providers to coordinate facilities requests and ensure timely resolution of operational issues.
• Conduct routine office inspections to identify maintenance, safety, or operational concerns and communicate issues to the appropriate parties.
• Process facilities‑related invoices, maintain operational records, and perform administrative support activities necessary to ensure the efficient operation of the Facilities function.
• Serve as Fire Warden

Skills

Organizational skills

Time management

Interpersonal skills

Communication skills

Customer service

Independent work

Multitasking

Education

High school diploma

Tools

Microsoft Office

Job description

The New York Academy of Sciences is seeking a Part-time Facilities Assistant to help keep our offices clean, safe, and welcoming for staff, members, visitors, and events. You will support logistics, mail, pantry, and meeting setups, coordinate with vendors, and assist with moves and space configuration.

Work hours align with standard business days; onsite in Lower Manhattan, up to 20 hours per week with flexible scheduling based on departmental needs.