Part-Time Facilities & Admin Assistant

Nebraska State College System; Chadron (NE); On-site; USD 19,000 - 21,000; Part time

Job summary

Nebraska State College System is seeking a Facility Operations Assistant (Part-Time) to support the Facilities office with phones, invoices, supplies, and mail handling. Responsibilities include tracking utility costs, vehicle reservations, and coordinating billing with departments.

The role also assists with scanning invoices, processing payments, and vendor liaison. Requirements include a high school diploma or GED and 6–12 months of related accounting or clerical experience.

Qualifications

• Graduation from Senior High School or equivalent with 6 months to 1 year accounting experience.
• Experience meeting the requirements through related skills, knowledge and abilities.

Responsibilities

• Answer phones and provide general office support.
• Review, code, and file invoices; order supplies and bill departments.
• Track utilities expenditures and manage vehicle reservations and billing.
• Maintain mailing duties, postage, and mail/packages distribution.
• Monitor accounts and assist with travel logs and vendor quotes.
• Research vendors for pricing and support daily office operations.

Skills

Verbal & written communication

Basic accounting principles

Accounting software

Education

High school diploma or GED

Job description

Nebraska State College System is seeking a Facility Operations Assistant (Part-Time) to support the Facilities office with phones, invoices, supplies, and mail handling. Responsibilities include tracking utility costs, vehicle reservations, and coordinating billing with departments.

The role also assists with scanning invoices, processing payments, and vendor liaison. Requirements include a high school diploma or GED and 6–12 months of related accounting or clerical experience.