Facility Operations Assistant

NSCS; Nebraska; Hybrid; USD 17,000 - 20,000; Part time

Job summary

Peru State College is seeking a Facility Operations Assistant Part-Time to support the Facilities office. You will answer phones, process invoices, order supplies, and track utilities while managing TSB vehicle bookings and related billing. Additional duties include mail handling, postage, and general office tasks.

The role also covers travel logging, vendor quotes, and assisting with campus visitor guidance. Hours are negotiable and weekdays, with a flexible start and end window.

Qualifications

• Graduation from Senior High School or equivalent with 6 months to 1 year in accounting or bookkeeping.
• Knowledge of basic accounting principles and practices recommended.
• Ability to communicate clearly, write well, and maintain good relationships.

Responsibilities

• Answer phones, review and code invoices, order supplies, and track utilities.
• Maintain vehicle reservations and billing for TSB, and assist with travel logs.
• Process mail, prepare postage, and route messages to staff as needed.
• Monitor fuel card usage and process invoices and signatures.
• Research vendors for pricing and place orders; file and organize records.
• Provide directions to visitors and assist students with campus inquiries.

Skills

Accounting basics

Communication skills

Record keeping

Data entry

Education

High school diploma

Job description

All applicants must be authorized to work in the United States without sponsorship.

Applications received after interviews are scheduled may not be fully considered for this position.

We do not accept references or other application materials from outside credential management organizations. Application materials and references must be submitted through our applicant tracking system.

Please see Special Instructions for more details.

Hours of work are negotiable, but will be Mon-Fri, with a start time between 8:00 a.m. - 12:00 p.m. and stop time between 1:00 p.m. – 5:00 p.m.

Position Information

Job Title

Job Title Facility Operations Assistant Part-Time

Nature of Work

Will perform a variety of tasks including providing support in the Facilities office, including answering phones; reviewing and coding invoices; ordering supplies; tracking utilities expenditures; and filing. Will maintain Transportation Service Bureau ( TSB ) vehicle reservations, allocate vehicle charges to college departments and submit TSB billing and reports. Will assist with sorting and date-stamping incoming mail/packages; applying postage to outgoing mail/packages and handing out mail/packages as well as other duties as assigned.

Examples of Work Performed

Mail Duties

1. 1. Hand out mail/packages
2. 2. Sort all incoming mail/packages
3. 3. Stamp all incoming mail
4. 4. Postage all outgoing mail/packages

TSB Vehicles

1. 1. Track TSB vehicle charges and update TSB monthly tracker
2. 2. Schedule all repairs and routine maintenance
3. 3. Send billings to TSB
4. 4. Acquire quotes for repairs on damages to vehicles
5. 5. Work with TSB on out of state travel requirements and any issues regarding their vehicles that are leased to the College
6. 6. Process vehicle reservations, and maintain up to date vehicle reservation worksheets in Teams
7. 7. Notify requester when vehicle reservation is approved/denied
8. 8. Verify vehicle requester is approved to reserve vehicle (by accessing database of approved drivers) and negotiate with requesters as needed
9. 9. Maintain and print travel logs
10. 10. Print vehicle reservation worksheets weekly and ensure accuracy

Office Duties

1. 1. Maintain, update, monitor Voyager fuel card usage and oversee all Voyager fuel cards for TSB and PSC vehicles
2. 2. Retain all records on the Voyager fuel card usage for annual updates
3. 3. Print and process and code all department invoices, obtain appropriate signatures, file in appropriate folders and email as needed
4. 4. Scan invoices and submit for payment
5. 5. Order supplies and bill departments as needed
6. 6. Monitor and process utility bills tracker report (splitting between State and Auxiliary as needed
7. 7. Place ads as needed with area papers (Omaha World Herald, etc.)
8. 8. Monitor Facility Services Outlook email account
9. 9. Monitor “set up” emails that are submitted to Facilities and forward to Maintenance or Custodial Managers
10. 10. Research vendors for best pricing (postage machine, salt, etc.) and place orders as needed
11. 11. Office filing as needed
12. 12. Answer phone, take messages, route calls, make calls on 2-way radios to staff
13. 13. Provide direction to visitors, may take messages for Security and Custodial departments, and assist students looking for other departments on campus

Required Qualifications

Graduation from Senior High School or equivalent supplemented by six months to one-year responsible work experience in accounting or bookkeeping or any combination of skills, knowledge and abilities that meet these requirements.

Preferred Qualifications

• Knowledge of basic accounting principles and practices, computer systems and common accounting software applications.
• Ability to communicate effectively both verbally and in writing and be able to maintain good working relationships with the general public and a diverse staff and student population.
• Ability to maintain financial records and adhere to prescribed procedures, transcribe financial information completely and accurately.

Physical Demands

License and Certification Requirements

None

Other Requirements

Offers depend on successful background check.

Salary Information

Salary Information Salary $1,673.25 per month.

FTE

0.50

FLSA

FLSA Non-Exempt

Union Status

Union Status Non-Union

Number of Vacancies

Number of Vacancies 1

Posting Number

Posting Number PS1745P

Desired Start Date

Open Date

Close Date

Open Until Filled Yes

Special Instructions to Applicants

Hours of work are negotiable, but will be Mon-Fri, with a start time between 8:00 a.m. – 12:00 p.m. and stop time between 1:00 p.m. – 5:00 p.m.

General Information

PSC’s “Campus of a Thousand Oaks,” an arboretum campus, is nestled in historic southeast Nebraska. The state’s first college, Peru State provides students of all backgrounds access to engaging educational experiences to strengthen and enrich communities, Nebraska and the world. PSC is a member institution of the Nebraska State College System. For more information, visit www.peru.edu or call 1-800-742-4412.

EEO Statement

The Nebraska State Colleges are equal opportunity institutions and prohibit unlawful discrimination and harassment. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you now or will you in the future require sponsorship to work in the United States?
  • YES
  • NO
• Have you received a high school diploma or a GED?
  • Yes
  • No