Part-Time Executive Office & Projects Coordinator

Dukes-Properties-; Raleigh (NC); On-site; USD 20,664 - 34,440; Part time

Job summary

Dukes Properties & Construction is seeking an Executive Office Assistant to support the executive leadership with daily operations, project coordination, research, and administrative tasks in our Raleigh office.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced real estate development environment. This on-site, part-time role offers flexibility for students or recent graduates pursuing related fields.

Qualifications

• Current NC State student or recent graduate preferred.
• Pursuing or recently completed a degree in Business, Construction Management, Real Estate, Finance, Engineering, Supply Chain, Entrepreneurship, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail.
• Self-motivated with a strong work ethic.
• Professional, dependable, and accountable.
• Proficient with Microsoft Office and Google Workspace.
• Valid driver's license and reliable transportation.

Responsibilities

• Manage executive calendars and scheduling.
• Coordinate meetings and prepare agendas.
• Track action items and ensure follow-through.
• Organize emails and maintain executive communications.
• Prepare reports, presentations, and meeting materials.
• Anticipate executive needs and proactively solve problems.
• Assist with active real estate development and construction projects.
• Track project schedules, deadlines, and deliverables.
• Coordinate with contractors, architects, engineers, municipalities, lenders, and vendors.
• Organize project documentation and maintain accurate records.
• Support procurement, purchasing, and vendor coordination.
• Research municipalities, zoning, permitting, vendors, and products.
• Assist with due diligence and market research.
• Maintain digital filing systems and company records.
• Support office operations and administrative processes.
• Recommend process improvements that increase efficiency.
• Run occasional local business errands.
• Maintain a professional and organized office environment.
• Support leadership wherever needed to keep projects moving.

Skills

Organizational skills

Time management

Communication

Self-motivation

Problem-solving

Attention to detail

Proactive mindset

Reliability

Teamwork

Education

Currently enrolled in NC State University or recent graduate preferred

Pursuing or completed a related degree in Business, Construction Management, Real Estate, Finance, Engineering, or Entrepreneurship

Tools

Microsoft Office

Google Workspace

Job description

Dukes Properties & Construction is seeking an Executive Office Assistant to support the executive leadership with daily operations, project coordination, research, and administrative tasks in our Raleigh office.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced real estate development environment. This on-site, part-time role offers flexibility for students or recent graduates pursuing related fields.