Executive Office Assistant

Dukes-Properties-; Raleigh (NC); On-site; USD 20,664 - 34,440; Part time

Job summary

Dukes Properties & Construction is seeking an Executive Office Assistant to support the executive leadership with daily operations, project coordination, research, and administrative tasks in our Raleigh office.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced real estate development environment. This on-site, part-time role offers flexibility for students or recent graduates pursuing related fields.

Qualifications

• Current NC State student or recent graduate preferred.
• Pursuing or recently completed a degree in Business, Construction Management, Real Estate, Finance, Engineering, Supply Chain, Entrepreneurship, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail.
• Self-motivated with a strong work ethic.
• Professional, dependable, and accountable.
• Proficient with Microsoft Office and Google Workspace.
• Valid driver's license and reliable transportation.

Responsibilities

• Manage executive calendars and scheduling.
• Coordinate meetings and prepare agendas.
• Track action items and ensure follow-through.
• Organize emails and maintain executive communications.
• Prepare reports, presentations, and meeting materials.
• Anticipate executive needs and proactively solve problems.
• Assist with active real estate development and construction projects.
• Track project schedules, deadlines, and deliverables.
• Coordinate with contractors, architects, engineers, municipalities, lenders, and vendors.
• Organize project documentation and maintain accurate records.
• Support procurement, purchasing, and vendor coordination.
• Research municipalities, zoning, permitting, vendors, and products.
• Assist with due diligence and market research.
• Maintain digital filing systems and company records.
• Support office operations and administrative processes.
• Recommend process improvements that increase efficiency.
• Run occasional local business errands.
• Maintain a professional and organized office environment.
• Support leadership wherever needed to keep projects moving.

Skills

Organizational skills

Time management

Communication

Self-motivation

Problem-solving

Attention to detail

Proactive mindset

Reliability

Teamwork

Education

Currently enrolled in NC State University or recent graduate preferred

Pursuing or completed a related degree in Business, Construction Management, Real Estate, Finance, Engineering, or Entrepreneurship

Tools

Microsoft Office

Google Workspace

Job description

Position Summary

Dukes Properties & Construction is a boutique real estate development, construction, and investment company specializing in ground-up residential construction, mixed-use and historic renovations, commercial construction, land development, and value-add redevelopment projects throughout North Carolina.

We are seeking a highly driven, proactive, organized, and solutions-focused Executive Office Assistant to support executive leadership with daily operations, project coordination, research, and administrative support.

This position is designed for someone who takes initiative, anticipates needs, solves problems, and consistently follows through without waiting for direction. The ideal candidate is highly organized, detail-oriented, motivated to learn, and thrives in a fast-paced environment while managing multiple priorities.

This role serves as a trusted partner to executive leadership, helping keep projects, meetings, communications, and daily operations organized and moving forward. Success in this position requires ownership, urgency, professionalism, strong communication skills, exceptional attention to detail, and the ability to execute with minimal supervision.

This is an on-site, part-time position based in our Raleigh office and is ideal for a highly motivated North Carolina State University student or recent graduate interested in real estate development, construction, business operations, finance, or entrepreneurship. The position requires 20–30 hours per week with a flexible schedule that accommodates class schedules.

Key Responsibilities

Executive Support

• Manage executive calendars and scheduling.
• Coordinate meetings and prepare agendas.
• Track action items and ensure follow-through.
• Organize emails and maintain executive communications.
• Prepare reports, presentations, and meeting materials.
• Anticipate executive needs and proactively solve problems.

Project Coordination

• Assist with active real estate development and construction projects.
• Track project schedules, deadlines, and deliverables.
• Coordinate with contractors, architects, engineers, municipalities, lenders, and vendors.
• Organize project documentation and maintain accurate records.
• Support procurement, purchasing, and vendor coordination.

Research & Operations

• Research municipalities, zoning, permitting, vendors, and products.
• Assist with due diligence and market research.
• Maintain digital filing systems and company records.
• Support office operations and administrative processes.
• Recommend process improvements that increase efficiency.

General Support

• Assist with special projects and company initiatives.
• Run occasional local business errands.
• Maintain a professional and organized office environment.
• Support leadership wherever needed to keep projects moving.

Qualifications

• Current NC State student or recent graduate preferred
• Pursuing or recently completed a degree in Business, Construction Management, Real Estate, Finance, Engineering, Supply Chain, Entrepreneurship, or a related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail.
• Self-motivated with a strong work ethic.
• Professional, dependable, and accountable.
• Proficient with Microsoft Office and Google Workspace.
• Valid driver's license and reliable transportation.

What We\'re Looking For

We are looking for someone who is:

• Proactive and self-motivated.
• Highly organized and detail-oriented.
• Solutions-focused and resourceful.
• Driven to learn and grow professionally.
• Able to prioritize multiple responsibilities.
• Comfortable working in a fast-paced environment.
• Professional, dependable, and accountable.
• A strong communicator with a positive attitude.
• Willing to take ownership and follow through.
• Interested in building a long-term career in real estate development, construction, or business operations.

What You\'ll Learn

This position provides hands-on experience in:

• Real estate development
• Residential and commercial construction
• Land development
• Project management
• Procurement and purchasing
• Asset management
• Business operations
• Executive leadership
• Investor relations
• Process improvement

Why Join Dukes Properties & Construction

At Dukes Properties & Construction, we develop and build projects that strengthen the communities we serve throughout North Carolina. Our portfolio includes ground-up residential construction, mixed-use and historic renovations, land development, commercial construction, and value-add redevelopment projects. We are building a team of professionals who take ownership, embrace accountability, solve problems and are committed to delivering exceptional quality. If you are looking for an opportunity to grow with a company that values integrity, excellence, and long-term success, we encourage you to apply.

Employment Conditions

Dukes Properties & Construction is an Equal Opportunity Employer. Employment is contingent upon successful completion of reference and background checks, verification of authorization to work in the United States, and, when applicable, a valid driver\'s license, acceptable driving record, and pre-employment drug screening. Employment is at will, and this job description is intended to describe the general nature of the position. Responsibilities may change as business needs evolve.