Part-Time Executive & Healthcare Administrative Assistant

Geriatrics Care Solution; San Francisco (CA); Hybrid; USD 41,000 - 52,000; Part time

Job summary

Geriatrics Care Solution (GCS) in the San Francisco Bay Area is seeking an exceptionally organized Executive/Administrative Assistant to support the management team and the growing healthcare practice.

This high-trust, hands-on role focuses on keeping records organized, coordinating onboarding, scheduling, credentialing, HR tasks, and ensuring timely follow-up across facilities. Hybrid/remote with occasional in-person availability.

Qualifications

• Experience in executive/healthcare admin roles preferred.
• Experience with credentialing, medical billing, HR a plus.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain organized facility, provider, employee, and business records.
• Track outstanding tasks, documents, deadlines, and follow-ups.
• Coordinate physician and nurse practitioner onboarding and scheduling.
• Assist with credentialing, contracts, malpractice/insurance documentation, and facility requirements.
• Assist with HR and employee/contractor administrative tasks.
• Schedule meetings and coordinate administrative projects.
• Provide concise updates regarding completed tasks, pending items, and deadlines.

Skills

Extremely organized

Detail-oriented

Responsive

Dependable

Proactive

Written & verbal communication

Tech-savvy

Multi-project management

Discretion/confidentiality

Tools

Email

Spreadsheets

Calendars

Shared documents

Online administrative systems

Job description

Geriatrics Care Solution (GCS) is a physician-led geriatrics and post-acute care organization working with skilled nursing and senior-care facilities throughout the San Francisco Bay Area.

We are looking for an exceptionally organized, reliable, responsive, and proactive Executive/Administrative Assistant to work directly with the management team and assist with the administrative side of a growing healthcare practice.

This is a high-trust, hands-on position for someone who genuinely enjoys keeping things organized, following up with people, solving small administrative problems, and making sure nothing falls through the cracks.

Schedule & Compensation

• Approximately 10 hours/week initially, with potential to expand
• $30-38/hour, depending on experience
• Hybrid/remote work with occasional in-person availability in the San Francisco Bay Area
• Flexible schedule, but consistent availability and timely communication are essential

Responsibilities

You will help manage administrative work across several Bay Area healthcare facilities, including:

• Maintaining organized facility, provider, employee, and business records
• Tracking outstanding tasks, documents, deadlines, and follow-ups
• Coordinating physician and nurse practitioner onboarding + scheduling
• Assisting with credentialing, contracts, malpractice/insurance documentation, and facility requirements
• Assisting with HR and employee/contractor administrative tasks
• Scheduling meetings and coordinating administrative projects
• Following up independently when information or documents are outstandingProviding concise updates regarding completed tasks, pending items, and deadlines

Who We Are Looking For

The right person is:

• Extremely organized and detail-oriented
• Highly responsive and dependable
• Proactive and comfortable taking ownership of tasks
• Excellent at following through without repeated reminders
• A strong written and verbal communicator
• Friendly, confident, professional, and comfortable interacting with different personalities
• Comfortable managing multiple small projects simultaneously
• Tech-savvy and comfortable with email, spreadsheets, calendars, shared documents, and online administrative systems
• Able to handle confidential business, employee, and healthcare-related information with discretion

Prior experience as an Executive Assistant, Healthcare Administrative Assistant, Medical Office Coordinator, Practice Administrator, Healthcare Operations Coordinator, or similar role is strongly preferred.

Experience with healthcare, physician practices, skilled nursing/post-acute care, credentialing, medical billing, HR, or healthcare administration is a plus.

Important Expectations

This role requires consistent communication and follow-through. The successful candidate should acknowledge time-sensitive communications promptly during agreed working periods and proactively provide updates rather than waiting to be asked.

Because this position involves access to confidential business and healthcare information, the selected candidate will be required to sign appropriate confidentiality/NDA agreements and follow applicable privacy requirements.

• We are looking for someone interested in becoming a trusted, long-term administrative partner as the organization grows.