Executive Assistant - Home Health

Health Link Home Health and Hospice Agency; San Francisco (CA); On-site; USD 50,000 - 85,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the Director of Patient Care Services. This full-time, in-office position in the vibrant San Francisco Bay Area offers a unique opportunity to make a significant impact in a committed healthcare organization. The ideal candidate will thrive in a fast-paced environment, managing complex schedules and projects while fostering positive relationships across teams. This role is perfect for someone who excels at multitasking, possesses exceptional organizational skills, and is ready to contribute to a dynamic team focused on delivering top-tier patient care.

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• Home Health or healthcare industry experience is highly preferred.

Responsibilities

• Oversee departmental goals and manage ongoing projects.
• Proactively manage the Director's calendar and administrative duties.
• Represent the DPCS with professionalism and handle sensitive information.

Skills

Administrative Experience

Interpersonal Skills

Microsoft Office Suite

Emotional Intelligence

Organizational Skills

Presentation Design

Attention to Detail

Tools

Microsoft Excel

Microsoft PowerPoint

Google Workspace

Keynote

Job description

Exciting Opportunity with Health Link: Executive Assistant to the Director of Patient Care Services
Full-Time, In-Office Position | San Francisco Bay Area

Health Link, a respected Home Health Agency in the San Francisco Bay Area, is seeking a proactive, highly motivated, and energetic Executive Assistant to join our dynamic team. This is an immediate full-time, in-office position offering an opportunity to make a significant impact in an organization committed to providing top-tier patient care.

Position Overview
As the Executive Assistant to the Director of Patient Care Services (DPCS), you will play a vital role in supporting daily operations, managing key initiatives, and ensuring seamless program execution. You’ll be a cornerstone of the executive team, acting as the primary point of contact for the DPCS and assisting in the smooth operation of the agency. The ideal candidate is a highly organized self-starter who thrives in a fast-paced environment, excels at multitasking, and can handle complex responsibilities with minimal supervision.

Key Responsibilities

1. Program Management & Support:
   • Oversee and track the progress of departmental goals and initiatives.
   • Lead and manage ongoing projects, ensuring alignment with the Director’s vision.
   • Provide guidance and mentorship within the assistant team, offering support across departments as needed.
   • Maintain a pulse on all relevant projects and assignments to ensure timely completion.
2. Schedule & Administrative Support:
   • Prioritize complex schedules, meetings, and tasks using sound judgment and foresight.
   • Proactively manage the Director’s calendar, anticipating needs and ensuring efficient use of time.
   • Handle a wide array of administrative duties, including phone, email, and mail correspondence.
   • Organize contacts, manage electronic files, and maintain up-to-date records.
   • Manage payroll reports and track day-to-day activities across multiple teams.
3. Communication & Relationship Building:
   • Represent the DPCS with diplomacy and professionalism in meetings and communications.
   • Handle confidential and sensitive information with the utmost discretion.
   • Collaborate effectively with cross-functional teams and staff at all levels.
   • Draft clear and consistent communications, presentations, and strategic initiatives on behalf of the DPCS.
   • Foster positive relationships with colleagues and provide advisory support to managers across departments.

Qualifications & Skills
• 2+ years of administrative experience in a fast-paced, high-pressure environment.
• Home Health or healthcare industry experience is highly preferred.
• Proficiency in Microsoft Office, Excel, PowerPoint, Google Workspace, and Keynote. Ability to quickly learn new software applications.
• Strong experience with presentation design and delivery.
• Solid understanding of operational processes and workflows.
• Exceptional interpersonal skills with high emotional intelligence and a diplomatic approach.
• Impeccable organizational skills and attention to detail.
• Demonstrated ability to remain calm under pressure while handling multiple competing priorities.
• Strong initiative, professionalism, punctuality, and follow-through.