Part-Time Executive Assistant to CEO | Global Travel

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 52,000 - 62,000; Part time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill Staffing Group, LLC seeks a part-time executive assistant to support the CEO in Boston during a growth phase. The role is 4 hours/day, Monday–Friday, totaling 10–20 hours weekly, with duties including calendar management, travel coordination, meeting notes, and gatekeeping the CEO’s time.

Ideal candidates have 5–10 years of EA experience supporting C-suite executives, ideally in a startup, biotech, healthcare, or high-growth setting, and possess outstanding organization and

Qualifications

• 5–10 years of Executive Assistant experience supporting C-suite executives, preferably a CEO.
• Experience in a startup, early-stage company, biotechnology, healthcare, life sciences, or other high-growth environments.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage the CEO's complex calendar across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.
• Prepare meeting notes and follow-up communications.
• Prioritize incoming requests and act as a gatekeeper for the CEO's time.
• Track action items and ensure timely follow-up on key initiatives and commitments.
• Support scheduling for executive meetings, investor discussions, board-related activities, and customer-facing events.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Communication skills

Organizational skills

Microsoft Office

Google Workspace

Tools

Calendaring tools

Job description

Beacon Hill Staffing Group, LLC seeks a part-time executive assistant to support the CEO in Boston during a growth phase. The role is 4 hours/day, Monday–Friday, totaling 10–20 hours weekly, with duties including calendar management, travel coordination, meeting notes, and gatekeeping the CEO’s time.

Ideal candidates have 5–10 years of EA experience supporting C-suite executives, ideally in a startup, biotech, healthcare, or high-growth setting, and possess outstanding organization and