Part-Time Executive Assistant - Hybrid, $60/hr, 3-Day Week

Gosnaphop; Menlo Park (CA); Hybrid; USD 69,000 - 83,000; Part time

Benefits offered by this job

Hybrid schedule

3-day workweek

Hourly rate $60

Executive support

Job summary

Addison Group is seeking a polished, proactive Temporary Executive Assistant in Menlo Park, CA to support a senior leader during a period of transition. The role focuses on owning a complex calendar, coordinating travel, managing expenses, and ensuring readiness for meetings.

The ideal candidate will work well independently, handle confidential information with discretion, and balance competing priorities in a professional, collaborative environment.

Qualifications

• Bachelor's degree required.
• Previous experience providing direct support to a senior-level executive.
• Demonstrated ability to independently manage a complex and fast-moving executive calendar.
• Strong organizational and prioritization skills with the ability to manage multiple competing requests.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.

Responsibilities

• Manage and maintain a busy executive calendar, including scheduling, meeting coordination, and resolving scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute adjustments.
• Arrange meals, events, and other logistics associated with executive travel and meetings as needed.
• Organize receipts and assist with submitting and reconciling executive expenses.
• Assist with meeting preparation by gathering requested information, profiles, and supporting materials.
• Serve as a professional point of contact with internal and external stakeholders when appropriate.

Skills

Calendar management

Executive support

Outlook

Written/verbal communication

Education

Bachelor's degree

Tools

Microsoft Office

Zoom

Job description

Addison Group is seeking a polished, proactive Temporary Executive Assistant in Menlo Park, CA to support a senior leader during a period of transition. The role focuses on owning a complex calendar, coordinating travel, managing expenses, and ensuring readiness for meetings.

The ideal candidate will work well independently, handle confidential information with discretion, and balance competing priorities in a professional, collaborative environment.