Part-Time Executive Assistant — Grants & Calendar Guru

Cora Dance; New York (NY); On-site; USD 27,552; Part time

Job summary

A premier arts organization in New York City is looking for a part-time Executive Assistant. This role focuses on supporting the General Manager and Executive Director, ensuring effective administrative execution. Responsibilities include managing organizational calendars, tracking grant opportunities, and coordinating meetings. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills. Familiarity with CRM tools is preferred. This position allows for 10-12 hours of work per week at $20/hour, providing flexibility and the opportunity to contribute to meaningful community outreach through dance.

Qualifications

• Must have consistent availability during standard business hours (9am-5pm).
• Experience managing projects and competing priorities required.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain and update the organization’s development calendar.
• Track new grant opportunities and maintain a database.
• Prepare working documents for grant applications.
• Provide proactive schedule management for leadership.

Skills

Excellent verbal and written communication skills

Experience with Data Management tools

Proficient computer skills, specifically Google Workspace

High attention to detail

Bilingual (English & Spanish)

Tools

Little Green Light (CRM)

Google Drive

Google Docs

Google Sheets

Job description

A premier arts organization in New York City is looking for a part-time Executive Assistant. This role focuses on supporting the General Manager and Executive Director, ensuring effective administrative execution. Responsibilities include managing organizational calendars, tracking grant opportunities, and coordinating meetings. The ideal candidate is organized, detail-oriented, and possesses excellent communication skills. Familiarity with CRM tools is preferred. This position allows for 10-12 hours of work per week at $20/hour, providing flexibility and the opportunity to contribute to meaningful community outreach through dance.