Part-Time Administrative Assistant — Arts & Culture

The Howard Gilman Foundation; New York (NY); On-site; USD 30,000 - 39,000; Part time

Job summary

The Howard Gilman Foundation in New York City seeks a temporary, part-time Administrative Assistant to support a seven-person staff, including the Executive Director, three Program Officers, and the Grants Management team. The role reports to the Executive Director and supports a busy nonprofit office.

Ideal candidate will have strong organization, communication, and discretion with a commitment to the Foundation’s performing arts mission.

Qualifications

• Interest in the Foundation’s mission to support performing arts in NYC.
• Excellent organizational skills and ability to multi-task.
• Strong oral and written communication and note-taking.
• Professionalism, discretion, diplomacy, flexibility and a good sense of humor.
• Ability to plan ahead and manage both the expected and the unexpected.

Responsibilities

• Perform routine administrative tasks: correspondence, filing, meetings setup, supplies, errands.
• Accompany Program Officers on site visits in NYC to take meeting notes.
• Prepare meeting materials and generate staff/Board reports.
• Assist in office move preparations, including digitizing files.

Skills

Communication skills

Notetaking

Organizational skills

Multi-tasking

Discretion

Planning ahead

Professionalism

Microsoft Office

Tools

Microsoft Office

Job description

The Howard Gilman Foundation in New York City seeks a temporary, part-time Administrative Assistant to support a seven-person staff, including the Executive Director, three Program Officers, and the Grants Management team. The role reports to the Executive Director and supports a busy nonprofit office.

Ideal candidate will have strong organization, communication, and discretion with a commitment to the Foundation’s performing arts mission.