Part-Time Executive Assistant & Front Desk Specialist

National-Experienced-Workforce-Solutions; Madison (WI); On-site; USD 47,000 - 50,000; Part time

Job summary

The National Experienced Workforce Solutions (NEW Solutions) seeks a Secretary/Receptionist in Madison, WI to support the USDA ARS program and provide essential administrative and security coordination. This part-time role offers $35.00 per hour for 20 hours per week in a government-adjacent setting.

The role emphasizes front-desk duties, calendar management, travel arrangements, and basic data handling with training provided. A minimum of 3 years in a professional office is preferred.

Qualifications

• Minimum of 3 years of experience in a professional office setting, familiarity with building security requirements, arranging calendar appointments, travel arrangements.
• Experience with Windows, MS Word, MS Excel, MS PowerPoint.
• Outlook, Teams, Concur or similar. Camera On/Screensharing.

Responsibilities

• The US Dairy Forage Research Center provides dairy industry solutions for food security and economic viability. This position will support the Center Director and building security. Duties include support of the Center Director daily activities, processing travel and ARIS actions, scheduling meetings, and serving as a building receptionist.
• Serve as Center Director assistant and secretary.
• Complete travel arrangement via Concur.
• Schedule meetings and appointments, including conference room arrangements.
• Welcome guests and visitors, assign security badges.
• Receive and distribute packages and mail.

Skills

Windows

MS Word

MS Excel

MS PowerPoint

Outlook

Teams

Concur

Camera On/Screensharing

Education

AA Degree in Education

Job description

The National Experienced Workforce Solutions (NEW Solutions) seeks a Secretary/Receptionist in Madison, WI to support the USDA ARS program and provide essential administrative and security coordination. This part-time role offers $35.00 per hour for 20 hours per week in a government-adjacent setting.

The role emphasizes front-desk duties, calendar management, travel arrangements, and basic data handling with training provided. A minimum of 3 years in a professional office is preferred.