Secretary/Receptionist

National-Experienced-Workforce-Solutions; Madison (WI); On-site; USD 47,000 - 50,000; Part time

Job summary

The National Experienced Workforce Solutions (NEW Solutions) seeks a Secretary/Receptionist in Madison, WI to support the USDA ARS program and provide essential administrative and security coordination. This part-time role offers $35.00 per hour for 20 hours per week in a government-adjacent setting.

The role emphasizes front-desk duties, calendar management, travel arrangements, and basic data handling with training provided. A minimum of 3 years in a professional office is preferred.

Qualifications

• Minimum of 3 years of experience in a professional office setting, familiarity with building security requirements, arranging calendar appointments, travel arrangements.
• Experience with Windows, MS Word, MS Excel, MS PowerPoint.
• Outlook, Teams, Concur or similar. Camera On/Screensharing.

Responsibilities

• The US Dairy Forage Research Center provides dairy industry solutions for food security and economic viability. This position will support the Center Director and building security. Duties include support of the Center Director daily activities, processing travel and ARIS actions, scheduling meetings, and serving as a building receptionist.
• Serve as Center Director assistant and secretary.
• Complete travel arrangement via Concur.
• Schedule meetings and appointments, including conference room arrangements.
• Welcome guests and visitors, assign security badges.
• Receive and distribute packages and mail.

Skills

Windows

MS Word

MS Excel

MS PowerPoint

Outlook

Teams

Concur

Camera On/Screensharing

Education

AA Degree in Education

Job description

Secretary/Receptionist

ID: ARS-MWA-054

Location: Madison

Program: ARS

Wage/Hr: $35.00

Hours/Week: 20

Minimum Age: 55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United States.

*This position will be open until filled.

Qualifications

Minimum of 3 year(s) of experience in Minimum of 3 years of experience in professional office setting, familiarity with building security requirements, arranging calendar appointments, travel arrangements.OR AA Degree in Education not required, but any area would be acceptable.

• Experience required with Windows, MS Word, MS Excel, MS PowerPoint
• Outlook, Teams, Concur or similar. Camera On/Screensharing.

Duties

The US Dairy Forage Research Center provides dairy industry solutions for food security and economic viability. This position will support the Center Director and building security. Duties include support of the Center Director daily activities, processing travel and ARIS actions, scheduling meetings, and serving as a building receptionist.The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

• Serve as Center Director assistant and secretary.50%
• Complete travel arrangement via Concur.15%
• Schedule meetings and appointments, including conference room arrangements.15%
• Welcome guests and visitors, assign security badges.10%
• Receive and distribute packages and mail.10%

Other

• Training will be provided as necessary by the agency.
• Physical requirements: If applicable, please describe: Needs to be able to carry small packages (less than 25 lbs), walk through hallways and up/down stairs while carrying items. Work is largely sedentary. Work requires sustained attention to detail, with frequent stress of short deadlines for action. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.