Part-Time Executive Assistant, Finance & Administration

RISD - Rhode Island School of Design; United States; Hybrid; USD 25,000 - 39,000; Part time

Job summary

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join Finance and Administration. The role provides comprehensive administrative support, manages complex calendars, coordinates travel, prepares documents, and handles financial transactions.

The position serves as the first contact for the office and reports to the Director of the Office of the SVP for Finance and Administration, supporting staff, faculty, students, and external partners.

Qualifications

• Associate's degree or equivalent education and/or relevant work experience.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership.
• Experience in higher education or a complex nonprofit organization is a plus.
• Strong organizational, planning, and time-management skills, with attention to detail and ability to manage competing priorities in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills with a commitment to high-quality customer service.
• Sound judgment, confidentiality, and discretion in handling sensitive information.
• Initiative, problem-solving, and adaptability to anticipate needs and coordinate projects.
• Ability to work independently while collaborating across a diverse campus community.
• Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.

Responsibilities

• Provide comprehensive administrative support to the Director of Finance and Administration and SVP for Finance and Administration.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve scheduling conflicts with discretion.
• Screen calls, visitors, and correspondence and route matters appropriately.
• Prepare correspondence, reports, presentations, agendas, and materials with high accuracy.
• Maintain confidential files and records per policies.
• Coordinate daily office operations, process invoices, reimbursements, and other administrative financial activities.
• Schedule and coordinate divisional meetings, events, and logistics, including catering and technology.
• Record meeting minutes and track follow-up items; support executive-level meetings.
• Welcome and assist inquiries from faculty, staff, students, trustees, vendors, and external partners; assist with internal communications and updates.
• Track divisional initiatives, maintain project schedules, and assist with policy-related communications and reporting.
• Assist with budget tracking, purchasing, onboarding, and process improvements.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Problem solving

Independent work

Interpersonal skills

Collaboration

Microsoft Office

Google Workspace

Virtual meeting software

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant to join Finance and Administration. The role provides comprehensive administrative support, manages complex calendars, coordinates travel, prepares documents, and handles financial transactions.

The position serves as the first contact for the office and reports to the Director of the Office of the SVP for Finance and Administration, supporting staff, faculty, students, and external partners.