Executive Admin - Finance & Administration (Part-Time)

RISD - Rhode Island School of Design; Providence (RI); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant for the Office of Finance and Administration. This role provides broad administrative support to the Director and SVP, managing calendars, travel, meetings, and sensitive records in a highly collaborative environment.

The position emphasizes exceptional customer service, confidentiality, and proactive coordination across the division, supporting faculty, staff, students, trustees, and external partners within a

Qualifications

• Associate's degree or equivalent education and/or relevant work experience.
• Bachelor's degree preferred.
• Three to five years of progressively responsible administrative experience, preferably supporting senior or executive leadership.
• Experience in higher education or a complex nonprofit organization is a plus.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Familiarity with enterprise administrative systems, document management tools, and financial software preferred.
• Demonstrated commitment to fostering an inclusive, respectful, and welcoming environment.

Responsibilities

• Provide comprehensive executive and administrative support to the Director of Finance and Administration and the Senior Vice President for Finance and Administration.
• Manage complex calendars, schedule meetings, coordinate travel, and resolve scheduling conflicts.
• Screen calls, visitors, and correspondence, routing matters appropriately.
• Prepare correspondence, reports, presentations, agendas, and meeting materials with accuracy and professionalism.
• Maintain confidential files and records per institutional policies.
• Coordinate daily office operations and ensure excellent customer service.
• Plan meetings and events, arrange logistics, catering, technology, and spaces.
• Support Board of Trustees committee meetings with logistics and materials prep.
• Prepare internal communications and divisional updates; maintain distribution lists and shared resources.
• Assist in tracking projects, deadlines, and division initiatives; organize files and documentation.
• Coordinate onboarding for new staff and suggest process improvements.

Skills

Calendar management

Travel coordination

Meeting preparation

Communication

Confidentiality

Customer service

Microsoft Office

Google Workspace

Virtual meeting platforms

Budget tracking

Education

Associate's degree or equivalent education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Google Workspace

Enterprise administrative systems

Document management tools

Financial software

Virtual meeting platforms

Job description

Rhode Island School of Design (RISD) seeks a part-time Administrative Assistant for the Office of Finance and Administration. This role provides broad administrative support to the Director and SVP, managing calendars, travel, meetings, and sensitive records in a highly collaborative environment.

The position emphasizes exceptional customer service, confidentiality, and proactive coordination across the division, supporting faculty, staff, students, trustees, and external partners within a