Part-Time Executive Admin & Board Support

Visions HR; United States; On-site; USD 28,000 - 34,000; Part time

Job summary

Mid-Hudson Library System is seeking an Administrative Assistant to support the Executive Director and MHLS governance bodies. The role covers board and DA support, member information maintenance, event coordination, and general office duties, with a flexible part-time schedule.

Strong computer skills and customer-focused communication are essential. The position involves calendar management, scheduling, records maintenance, and coordination of meetings and events across MHLS facilities.

Qualifications

• Adaptability to changes in the work environment.
• Proficiency with Microsoft Office and basic WordPress CMS; able to create/edit posts and pages; Adobe Acrobat proficiency.
• Strong customer service and communication skills.
• Oral communication: clear, persuasive, and responsive.
• Attention to detail and commitment to quality.
• Clear, effective written communication.

Responsibilities

• Support MHLS Board of Trustees.
• Support Directors Association.
• Maintain member information.
• Manage online calendar and auditorium bookings.
• Perform general office duties.
• Schedule management for Executive Director.
• Create/edit documents using Office products and Acrobat.
• File and retrieve documents; maintain filing systems.
• Answer calls and transfer as needed.
• Sort mail and greet visitors.
• Prepare responses to routine inquiries.
• Photocopying, faxing, mailing; operate office equipment.
• Maintain office supply closet.
• Maintain coffee/tea supplies for auditorium/conference room.
• Promote green/sustainability initiatives.
• Assist Business Office staff.
• Communications tasks.

Skills

Microsoft Office

Word

Outlook

Access

Excel

PowerPoint

WordPress CMS

Adobe Acrobat

Education

Associate degree in Arts or Business

Two years related experience

Notary Public

Job description

Mid-Hudson Library System is seeking an Administrative Assistant to support the Executive Director and MHLS governance bodies. The role covers board and DA support, member information maintenance, event coordination, and general office duties, with a flexible part-time schedule.

Strong computer skills and customer-focused communication are essential. The position involves calendar management, scheduling, records maintenance, and coordination of meetings and events across MHLS facilities.