Part-time Events Coordinator

Navy Yard Business Improvement District; Washington (District of Columbia); On-site; USD 21,000 - 28,000; Part time

Job summary

The Navy Yard BID is seeking a Seasonal Part-Time Events Assistant to support the BID's events and public programming. This role focuses on planning, preparation, setup, execution, and breakdown of events throughout the district, with Thursday, evening, and weekend shifts and a maximum of 15 hours per week.

The ideal candidate is energetic, organized, dependable, and comfortable in fast-paced public environments.

Qualifications

• Prior experience in event production or hospitality is preferred.
• Excellent verbal and written communication skills are required.
• Strong customer-service and interpersonal skills are essential.
• Ability to stay calm and solution-oriented in a fast-paced event environment.

Responsibilities

• Serve as on-site support for coordinating and executing BID events and activations.
• Assist with event setup and breakdown including tents, tables, signage, equipment, and decor.
• Help prepare sites, coordinate with the clean team, and ensure spaces are clean and ready for the public.
• Be a welcoming point of contact for attendees, vendors, performers, and partners.
• Communicate clearly with diverse stakeholders and respond to day-of-event needs.
• Assist with vendor check-in, load-in/load-out, and event logistics.
• Follow event site plans, safety procedures, and run-of-show documents.
• Maintain event equipment, supplies, and inventory.
• Support permitting and coordination with District agencies as directed.
• Participate in prep meetings and post-event debriefs.

Skills

Verbal and written communication

Customer-service

Organized and dependable

Independent and team player

Lift equipment 50 lbs

Flexible schedule

Education

Some college coursework or equivalent experience

Tools

Microsoft 365

Zoho

Job description

The Navy Yard BID is seeking a Seasonal Part-Time Events Assistant to support the BID's events and public programming. This seasonal team member will assist with the planning, preparation, set-up, execution, and breakdown of events and activations throughout the district. This role primarily supports events held on Thursdays, evenings, and weekends, though schedules may vary based on event needs and require a flexible availability. This position will be required to work no more than 15 hours per week.

The ideal candidate is energetic, organized, dependable, and comfortable working in a fast-paced public environment. They should have excellent communication and customer-service skills, enjoy interacting with diverse audiences, and take pride in helping create safe, welcoming, and well-executed community events.

Responsibilities

• Serve as on-site support for the coordination and execution of BID events, programs, and public-space activations.
• Assist with event set-up and breakdown, including tents, tables, chairs, signage, equipment, décor, and other event materials.
• Help prepare event sites, work with the BID's clean team and ensure that spaces are clean, organized, accessible, and ready for the public.
• Help assist as a welcoming and knowledgeable point of contact for event attendees, vendors, performers, community partners, businesses, and other stakeholders.
• Communicate clearly and professionally with a wide range of constituents and respond to questions, requests, and day-of-event needs.
• Anticipate operational needs and assist with troubleshooting issues that arise during events.
• Coordinate with vendors, contractors, performers, volunteers, and other event partners as directed by BID staff.
• Assist with vendor check-in, load-in/load-out, deliveries, and event-day logistics.
• Follow event site plans, schedules, run-of-show documents, safety procedures, and other event protocols.
• Assist with maintaining event equipment, supplies, and inventory.
• Support event permitting and logistical requirements, including coordination with relevant District agencies and partners as directed by BID staff.
• Participate in event preparation meetings and post-event debriefs.
• Assist with documenting attendance, operational observations, and other event information.
• Help maintain event checklists, site plans, call sheets, and other operational documents.
• Represent the Navy Yard BID in a professional, friendly, and service-oriented manner.
• Perform other duties as assigned.

Qualifications

• Prior experience in event production, event operations, hospitality, community programming, customer service, or a related field preferred.
• Excellent verbal and written communication skills.
• Strong customer-service and interpersonal skills.
• Ability to remain calm, flexible, and solutions-oriented in a fast-paced event environment.
• Highly organized and dependable, with strong attention to detail.
• Comfortable interacting with the public, vendors, contractors, community partners, and colleagues.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to work outdoors in a variety of weather conditions.
• Ability to work a flexible schedule based on programming needs, including early mornings, evenings, weekends, and holidays.
• Ability to safely lift, carry, and move event materials and equipment weighing up to 50 pounds.
• Familiarity with Microsoft 365 and Zoho preferred.
• Some college coursework or equivalent professional experience preferred.
• A genuine interest in community events, public spaces, and creating positive experiences for residents, workers, businesses, and visitors.