Part-time Events Coordinator

Research And Developement Industries Inc; Washington (District of Columbia); On-site; USD 11,000 - 17,000; Part time

Job summary

The Navy Yard BID is seeking a Seasonal Part-Time Events Assistant to support the BID’s events and public programming. This role primarily covers Thursdays, evenings, and weekends with flexible hours up to 15 per week.

Ideal candidates are energetic, organized, and customer-focused, able to work in a fast-paced public environment and engage with diverse audiences to create safe, welcoming community events.

Qualifications

• Experience in event production or operations is preferred.
• Excellent verbal and written communication skills.
• Strong customer-service and interpersonal abilities.
• Calm, flexible, and solutions-oriented in fast-paced events.
• Highly organized and dependable with attention to detail.
• Comfortable engaging with the public and partners.

Responsibilities

• Serve as on-site support for coordination and execution of BID events and activations.
• Assist with event setup/breakdown including tents, signage, and equipment.
• Prepare event sites and maintain clean, accessible spaces.
• Greet attendees, vendors, and partners as a knowledgeable point of contact.
• Communicate professionally with a wide range of stakeholders.
• Anticipate operational needs and troubleshoot during events.
• Coordinate with vendors and volunteers as directed by BID staff.
• Assist with check-in, load-in/out, deliveries, and logistics.
• Follow site plans, safety procedures, and event protocols.
• Maintain event equipment, supplies, and inventory.
• Support permitting and district agency coordination as needed.
• Participate in prep meetings and post-event debriefs.
• Document attendance and event observations for records.
• Update checklists, call sheets, and site plans.
• Represent the Navy Yard BID in a professional, friendly manner.
• Perform other duties as assigned.

Skills

Event operations

Customer service

Communication

Teamwork

Outdoor work

Education

Some college coursework or equivalent professional experience

Tools

Microsoft 365

Zoho

Job description

The Navy Yard BID is seeking a Seasonal Part-Time Events Assistant to support the BID’s events and public programming. This seasonal team member will assist with the planning, preparation, set-up, execution, and breakdown of events and activations throughout the district. This role primarily supports events held on Thursdays, evenings, and weekends, though schedules may vary based on event needs and require a flexible availability. This position will be required to work no more than 15 hours per week.

The ideal candidate is energetic, organized, dependable, and comfortable working in a fast-paced public environment. They should have excellent communication and customer-service skills, enjoy interacting with diverse audiences, and take pride in helping create safe, welcoming, and well-executed community events.

Responsibilities

• Serve as on-site support for the coordination and execution of BID events, programs, and public-space activations.
• Assist with event set-up and breakdown, including tents, tables, chairs, signage, equipment, décor, and other event materials.
• Help prepare event sites, work with the BID’s clean team and ensure that spaces are clean, organized, accessible, and ready for the public.
• Help assist as a welcoming and knowledgeable point of contact for event attendees, vendors, performers, community partners, businesses, and other stakeholders.
• Communicate clearly and professionally with a wide range of constituents and respond to questions, requests, and day-of-event needs.
• Anticipate operational needs and assist with troubleshooting issues that arise during events.
• Coordinate with vendors, contractors, performers, volunteers, and other event partners as directed by BID staff.
• Assist with vendor check-in, load-in/load-out, deliveries, and event-day logistics.
• Follow event site plans, schedules, run-of-show documents, safety procedures, and other event protocols.
• Assist with maintaining event equipment, supplies, and inventory.
• Support event permitting and logistical requirements, including coordination with relevant District agencies and partners as directed by BID staff.
• Participate in event preparation meetings and post-event debriefs.
• Assist with documenting attendance, operational observations, and other event information.
• Help maintain event checklists, site plans, call sheets, and other operational documents.
• Represent the Navy Yard BID in a professional, friendly, and service-oriented manner.
• Perform other duties as assigned.

Qualifications

• Prior experience in event production, event operations, hospitality, community programming, customer service, or a related field preferred.
• Excellent verbal and written communication skills.
• Strong customer-service and interpersonal skills.
• Ability to remain calm, flexible, and solutions-oriented in a fast-paced event environment.
• Highly organized and dependable, with strong attention to detail.
• Comfortable interacting with the public, vendors, contractors, community partners, and colleagues.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to work outdoors in a variety of weather conditions.
• Ability to work a flexible schedule based on programming needs, including early mornings, evenings, weekends, and holidays.
• Ability to safely lift, carry, and move event materials and equipment weighing up to 50 pounds.
• Familiarity with Microsoft 365 and Zoho preferred.
• Some college coursework or equivalent professional experience preferred.
• A genuine interest in community events, public spaces, and creating positive experiences for residents, workers, businesses, and visitors.