Part-Time Event Operations Coordinator

FlightSafety International; Columbus (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

FlightSafety International is seeking a part-time Event Coordinator to join the Events Team. The role provides essential administrative and operational support, ensuring smooth planning, documentation, and budgeting for a high-volume events calendar.

The position includes periodic local travel to support onsite logistics and event registration, with hands-on tasks as needed. The ideal candidate is organized, detail-driven, and comfortable supporting multiple stakeholders.

Qualifications

• Associate's degree or 3+ years of experience in an administrative role.
• 3+ years of experience in administrative support or event coordination (global marketing environment a plus).
• Proficient in Microsoft Office Suite; strong organizational, communication, and prioritization skills.
• Experience with Concur, Monday.com, or Smartsheet is highly recommended but not required.

Responsibilities

• Provide day-to-day administrative support for the Events Team, including scheduling, document preparation, expense tracking, procurement, and vendor coordination.
• Maintain accurate event files and ensure all documentation is organized in shared department folders.
• Prepare and manage essential event materials such as timelines, budgets, and logistics overviews.
• Support the coordination of event registrations, attendee lists, internal communications, and briefing documents.
• Assist with processing payments, managing contracts, and tracking project milestones.
• Coordinate shipments, exhibit kits, and show orders; support onsite setup and teardown as needed.
• Create event recaps, feedback summaries, and follow‑up reporting.

Skills

MS Office

Organizational skills

Communication

Project coordination

Education

Associate's degree

Tools

Concur

Monday.com

Smartsheet

Job description

FlightSafety International is seeking a part-time Event Coordinator to join the Events Team. The role provides essential administrative and operational support, ensuring smooth planning, documentation, and budgeting for a high-volume events calendar.

The position includes periodic local travel to support onsite logistics and event registration, with hands-on tasks as needed. The ideal candidate is organized, detail-driven, and comfortable supporting multiple stakeholders.