Part-Time Evening Health Information Specialist

Monarch Healthcare Management; Chisago City (MN); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

UKG Wallet - get paid the next day!

Free Single Medical Insurance

Loan reimbursement.

Scholarship Opportunities

Paid Time Off – Vacation Time

401 (k) with annual contribution match

Referral bonuses

Career path to other positions within

Job summary

Monarch Healthcare Management is seeking a part-time Health Information Assistant to monitor and complete medical records for residents, ensuring accuracy, organization, and accessibility. Under the Health Information Manager, the HIA also performs nursing station administrative functions that improve care delivery.

Responsibilities include admissions coordination, medical record organization, tracking physician orders, scheduling labs, coordinating transfers, and assembling discharge

Qualifications

• High School graduate or equivalent.
• Knowledge of medical terminology.
• Long‑term care or healthcare experience.
• Previous experience as a health office secretary; training in medical records; experience with coding.
• Knowledge of regulations, documentation requirements and legal issues.
• Previous experience transcribing physician orders; knowledge of medications and medical terminology.

Responsibilities

• Resident-Centered Admissions Coordination: coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and enter data.
• Medical Record Management & Organization: maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.
• Physician Orders & Documentation Tracking: monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.
• Clinical Support & Scheduling: track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and entry vitals and intake/output data as required.
• Communication, Referrals & Transfers: prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.
• Discharge & Record Assembly: prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Skills

Medical terminology

Healthcare experience

Transcribing orders

Regulatory knowledge

Phone orders coordination

Job description

Monarch Healthcare Management is seeking a part-time Health Information Assistant to monitor and complete medical records for residents, ensuring accuracy, organization, and accessibility. Under the Health Information Manager, the HIA also performs nursing station administrative functions that improve care delivery.

Responsibilities include admissions coordination, medical record organization, tracking physician orders, scheduling labs, coordinating transfers, and assembling discharge