Health Information Assistant

The Emeralds at Faribault; Faribault (MN); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Free Single Medical Insurance

Paid Time Off

401(k) with annual contribution match

Loan reimbursement

Scholarship Opportunities

Referral bonuses

Career path to other positions within

Job summary

Monarch Healthcare Management is a mission-driven company that manages medical records across its Minnesota facilities, supporting nursing operations and admissions workflows for residents.

The Health Information Assistant keeps charts complete, schedules labs and transportation, and ensures timely documentation for rounds and transfers within a patient‑centered care environment.

Qualifications

• High school diploma or equivalent.
• Knowledge of medical terminology.
• Experience in long-term care or healthcare settings.
• Experience as a health office secretary; training in medical records; experience with coding; knowledge of medications.
• Familiarity with regulations, documentation requirements and legal issues.

Responsibilities

• Coordinate resident admissions by preparing charts and data entry.
• Maintain in-house records through daily filing, chart thinning, and completeness checks.
• Monitor physician and clinical documentation for timely signatures and accurate orders.
• Schedule resident appointments, labs, and transportation.
• Answer phones, assist families and visitors, and maintain supplies.
• Keep the nursing station organized and efficient.

Skills

Medical terminology

Education

High school diploma

Job description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off - Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Assistant

Position Summary:

Under the direction of the Health Information Manager, the Health Information Assistant maintains accurate, organized, and accessible medical records for all residents while supporting nursing station operations to enhance quality care. This role coordinates resident admissions by preparing charts, forms, and data entry; maintains in-house records through daily filing, chart thinning, and completeness checks; and monitors physician and clinical documentation to ensure timely signatures, accurate orders, and readiness for rounds. The HIA also schedules resident appointments, labs, and transportation, records vital signs and intake/output data, and prepares thorough discharge and transfer documentation. Additional responsibilities include answering phones, assisting families and visitors, maintaining supplies, and ensuring the nursing station remains organized and efficient.

Qualifications:

• High School graduate or equivalent
• Knowledge of medical terminology
• Long-term care or healthcare experience
• Previous experience as a health office secretary; training in medical records; experience with coding; knowledge of medications and medical terminology
• Knowledge of regulations, documentation requirements and legal issues

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.