Health Information Assistant

Monarch Healthcare Management; Chisago City (MN); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

UKG Wallet - get paid the next day!

Free Single Medical Insurance

Loan reimbursement.

Scholarship Opportunities

Paid Time Off – Vacation Time

401 (k) with annual contribution match

Referral bonuses

Career path to other positions within

Job summary

Monarch Healthcare Management is seeking a part-time Health Information Assistant to monitor and complete medical records for residents, ensuring accuracy, organization, and accessibility. Under the Health Information Manager, the HIA also performs nursing station administrative functions that improve care delivery.

Responsibilities include admissions coordination, medical record organization, tracking physician orders, scheduling labs, coordinating transfers, and assembling discharge

Qualifications

• High School graduate or equivalent.
• Knowledge of medical terminology.
• Long‑term care or healthcare experience.
• Previous experience as a health office secretary; training in medical records; experience with coding.
• Knowledge of regulations, documentation requirements and legal issues.
• Previous experience transcribing physician orders; knowledge of medications and medical terminology.

Responsibilities

• Resident-Centered Admissions Coordination: coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and enter data.
• Medical Record Management & Organization: maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.
• Physician Orders & Documentation Tracking: monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.
• Clinical Support & Scheduling: track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and entry vitals and intake/output data as required.
• Communication, Referrals & Transfers: prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.
• Discharge & Record Assembly: prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Skills

Medical terminology

Healthcare experience

Transcribing orders

Regulatory knowledge

Phone orders coordination

Job description

Monarch Healthcare Management Benefits Include

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off – Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Assistant (HIA)

• Part-time

Evening shift. Between 20-30 hours/week.

Position Summary

Under the direction of the Health Information Manager, the Health Information Assistant (HIA) is responsible for monitoring and completing medical records for every resident in a way that maintains the integrity of the health information system and ensures their accuracy, organization and accessibility. The HIA also performs nursing station administrative functions that improve the delivery of care to residents.

Responsibilities

• Resident-Centered Admissions Coordination Coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and accurately enter admission data into the system.
• Medical Record Management & Organization Maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.
• Physician Orders & Documentation Tracking Monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.
• Clinical Support & Scheduling Track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and entry vitals and intake/output data as required.
• Communication, Referrals & Transfers Prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.
• Discharge & Record Assembly Prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Qualifications

• High School graduate or equivalent
• Knowledge of medical terminology
• Long‑term care or healthcare experience
• Previous experience as a health office secretary; training in medical records; experience with coding
• Knowledge of regulations, documentation requirements and legal issues
• Previous experience transcribing physician orders; knowledge of medications and medical terminology

About Monarch

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.