Part-Time Coordinator II, OGAC

Lone Star College; Houston (TX); On-site; USD 25,000 - 33,000; Part time

Job summary

Lone Star College-System Office, University Park, seeks a Part-Time Coordinator II in the OGAC (Office of Governance, Accountability and Compliance) to support day-to-day and some longer-term operations. The role demands strong organizational skills and the ability to plan, coordinate, and track budget expenditures while maintaining compliance with policies and regulations.

You will assist with data analysis, reporting, and calendar coordination across departments, contributing to efficient

Qualifications

• Associate degree or higher and at least 3 years of experience, or an equivalent combination of education and experience.
• Experience with budget management.

Responsibilities

• Performs research relevant to the area of specialty, develops, monitors, and maintains spreadsheets, databases, reports, and presents findings to internal constituents (may include LSCS Managers/Executives and vendors).
• Monitors and controls resources such as office supplies and equipment needed within the departments, submits requisitions, and reviews and approves/denies purchase requests in accordance with the budget, policy, procedures, and business processes.
• Manages or assists with management of departments' budgets and expenditures, including expense tracking and reconciliation.
• Coordinates daily operations of assigned area. Maintain records. Maintains current knowledge base of assigned area and acts as a point of contact for internal and external customers.
• Creates and submits a variety of reports related to assigned area and presents findings. May make presentations to both internal and external customers.
• Assists with creating methods of evaluation of assigned area. Analyzes results and makes recommendations for revisions to objectives and strategies.
• May be responsible for ensuring and maintaining compliance with local/state/federal compliance of processes and documentation within assigned area.
• Coordinate various departments and leadership calendars and schedules. Plan, schedule, and coordinate various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support.
• Create and update workflows, job aids, and business processes relevant to the area of specialty. Maintains a cycle of proper records management.
• Takes part in and/or takes lead on special projects as needed.
• Responsible for other reasonable related duties as assigned

Skills

Budget management

Office software

Data analysis

Dashboard reporting

Education

Associate degree or higher

Job description

Part-Time Coordinator II, OGAC

Job ID

45212

Location

LSC-System Office UP

Full/Part Time

Part-Time

Regular/Temporary

Regular

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC

• Student Focused

• Own It

• Foster Belonging

• Cultivate Community

• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-System Office, University Park

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park. Both are the site for multiple administrative departments and system-wide training programs.

Location address is 20515 SH 249 (SH 249 and Louetta Road) Houston, Texas 77070-2607.

Job Description

PURPOSE AND SCOPE:

The PT Coordinator II, Office of Governance, Accountability and Compliance (OGAC) facilitates day-to-day and some long-term operations within a large and/or System-wide area of specialty, playing a strong role in leading and planning, development, evaluation, and improvement. Assigned area and responsibilities will be extensive. May be responsible for ensuring smooth and efficient operations as well as compliance with policies, procedures, and a variety of local, state, and federal regulations. Coordinates logistics, services, and support surrounding the budget planning process and for tracking and coordinating budget expenditures. Makes and communicates process decisions based on best practices.

ESSENTIAL JOB FUNCTIONS:

1. Performs research relevant to the area of specialty, develops, monitors, and maintains a variety of spreadsheets, databases, reports, and presents findings to internal constituents (may include LSCS Managers/Executives and vendors)

2. Monitors and controls resources such as office supplies and equipment needed within the departments, submits requisitions, and reviews and approves/denies purchase requests in accordance with the budget, policy, procedures, and business processes

3. Manages or assists with management of departments' budgets and expenditures, including expense tracking and reconciliation

4. Coordinates daily operations of assigned area. Maintain records. Maintains current knowledge base of assigned area and acts as a point of contact for internal and external customers

5. Creates and submits a variety of reports related to assigned area and presents findings. May make presentations to both internal and external customers

6. Assists with creating methods of evaluation of assigned area. Analyzes results and makes recommendations for revisions to objectives and strategies

7. May be responsible for ensuring and maintaining compliance with local/state/federal compliance of processes and documentation within assigned area

8. Coordinate various departments and leadership calendars and schedules. Plan, schedule, and coordinate various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support

9. Create and update workflows, job aids, and business processes relevant to the area of specialty. Maintains a cycle of proper records management

10. Takes part in and/or takes lead on special projects as needed

11. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong attention to accuracy and detail

• Excellent knowledge of general office and software applications

• Ability to prepare and analyze reports (advanced formulas, pivot tables, dashboards)

• Possesses excellent organizational skills

• Strong multitasking abilities with the ability to prioritize duties

• High level of customer service

• Proficient in data analysis and problem-solving

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

• Interface with internal and external contacts as needed to carry out the functions of the position

• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• Associate degree or higher and at least 3 years of experience, or an equivalent combination of education and experience

• Experience with budget management

Salary

Hourly Pay Rate is $20.70

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.