Part-Time Construction Admin & Documentation Coordinator

Express Employment International (US); Florida; On-site; USD 19,000 - 30,000; Part time

Job summary

Express Employment Professionals in Florida is seeking a part-time Administrative Assistant to support construction project administration. The role focuses on document management, scheduling, data entry, and vendor coordination, with 20–25 hours weekly.

Responsibilities include handling invoices, POs, and compliance paperwork, coordinating with clients and subcontractors, and maintaining organized filing systems.

Qualifications

• High school diploma with 6 months to 2 years of administrative or construction industry experience.
• Strong working knowledge of Microsoft Office Suite (especially Excel and Word) and familiarity with construction management software
• Excellent multitasking, organization, written communication, and time-management abilities.

Responsibilities

• Project Documentation: Manage project files, track schedules and milestones, and handle paperwork like purchase orders, change orders, and subcontracts.
• Communication & Coordination: Answer phones, reply to emails, and act as a main point of contact for clients, vendors, and subcontractors. Solicit bids and quotes for new materials or jobs.
• Financial & Compliance Support: Process vendor and subcontractor invoices, track lien waivers, and help manage compliance documents like W9s and insurance certificates.
• General Office Duties: Handle data entry, maintain electronic and physical filing systems, order office supplies, and schedule meetings.

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Construction management software

Job description

Job description

Monday - Friday, 20-25 Hours per week

Key Responsibilities

• Project Documentation: Manage project files, track schedules and milestones, and handle paperwork like purchase orders, change orders, and subcontracts.
• Communication & Coordination: Answer phones, reply to emails, and act as a main point of contact for clients, vendors, and subcontractors. Solicit bids and quotes for new materials or jobs.
• Financial & Compliance Support: Process vendor and subcontractor invoices, track lien waivers, and help manage compliance documents like W9s and insurance certificates.
• General Office Duties: Handle data entry, maintain electronic and physical filing systems, order office supplies, and schedule meetings.

Qualifications & Skills

• Experience: High school diploma with 6 months to 2 years of administrative or construction industry experience.
• Software Proficiency: Strong working knowledge of Microsoft Office Suite (especially Excel and Word) and familiarity with construction management software
• Soft Skills: Excellent multi-tasking, organization, written communication, and time-management abilities.

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