Part-Time Compliance Coordinator

Bowers; Beltsville (MD); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Training provided

Part-time schedule

Job summary

The Bowers Group – A Legence Company is seeking a Part-Time Compliance Coordinator to provide administrative and communications support in a structured office setting. This entry-level role is ideal for students or individuals gaining professional experience, with responsibilities spanning front desk coverage, timekeeping, and internal communications.

You will assist with document preparation, branding, and cross-functional tasks, while maintaining confidential information and supporting the

Qualifications

• Currently enrolled in an accredited college, university, or graduate program.
• Strong attention to detail and organizational skills.
• Basic computer skills (Microsoft Office or similar).
• Good communication and willingness to learn.
• Ability to follow instructions and maintain confidentiality.

Responsibilities

• Reception & Front Desk Support during breaks and absences.
• Timekeeping: collect, review, and submit timesheets; monitor entries.
• Assist in internal communications, branding, and templates.
• Support cross-functional projects and event coordination.
• Provide backup admin support during high workload periods.

Skills

Attention to detail

Organizational skills

Microsoft Office

Communication

Education

Currently enrolled in a college/university

Tools

Canva

Adobe Creative Suite

Job description

The Bowers Group – A Legence Company

Established in 1984, The Bowers Group (https://www.webowers.com/) is a trusted provider of mechanical construction, service, and repair solutions across Maryland, Virginia, and Washington, D.C. With over three decades of experience, we serve a wide range of clients—from general contractors and technology-driven organizations to healthcare facilities, government agencies, and property managers. We deliver projects through a disciplined, collaborative approach focused on quality, cost control, and reliability. Our process includes rigorous equipment selection, detailed reviews, and proactive subcontractor management—helping us anticipate risks, avoid delays, and ensure safe, compliant, and efficient results. Our success is built on a people-first culture of teamwork, accountability, and respect. By investing in our employees and fostering open communication, we create an environment that supports long-term relationships—with both our team and our clients.

Job Summary

The Part-Time Compliance Coordinator provides administrative and communications support to the office team during peak business periods. This entry-level position is ideal for students or individuals seeking professional experience in a structured office environment. The position assists with general office operations, document preparation, internal communications, branding initiatives, and special projects while helping ensure a professional and efficient workplace. Responsibilities may also include providing front desk coverage, supporting employee communications, and assisting with other administrative tasks as needed.

Key Responsibilities

• Reception & Front Desk Support

• Provide front desk and receptionist coverage during breaks, lunches, meetings, and scheduled absences.

• Welcome, assist, and direct visitors in a professional and courteous manner.

• Answer, screen, and route incoming telephone calls to the appropriate individuals or departments.

• Coordinate incoming and outgoing mail, deliveries, and other front desk administrative responsibilities.

• Maintain a professional and organized reception area and assist with general office support activities as needed.

• Timekeeping & Administrative Support

• Assist with employee timekeeping processes, including collecting, reviewing, and submitting timesheets for accuracy and completeness.

• Monitor and track employee time entries, missed punches, and timekeeping discrepancies, escalating issues as appropriate.

• Coordinate with supervisors and employees to resolve timekeeping questions and ensure timely payroll submission.

• Maintain organized and accurate timekeeping records in accordance with company procedures.

• Prepare and distribute routine reports related to attendance, labor hours, and workforce tracking as requested.

• Assist with data entry and record maintenance within company systems.

• Communications Support

• Assist in the creation, formatting, and distribution of internal communications, newsletters, announcements, and employee engagement materials.

• Support company branding initiatives by ensuring consistency across templates, presentations, forms, and communication materials.

• Maintain, update, and organize standardized document templates, reports, and correspondence.

• Review and proofread documents to ensure accuracy, proper grammar, formatting consistency, and adherence to company branding standards.

• Cross-Functional Department Support

• Support special projects, company initiatives, and process improvement efforts.

• Help coordinate employee events, training sessions, meetings, and company communications.

• Provide backup support for administrative functions across the organization during periods of high workload or employee absences.

• Perform other administrative and project support duties as assigned to meet business and operational needs.

Qualifications

• Currently enrolled in an accredited college, university, or graduate program

• Strong attention to detail and organizational skills

• Basic computer skills (Microsoft Office or similar)

• Good communication and willingness to learn

• Ability to follow instructions and maintain confidentiality

Work Environment

• Excellent written and verbal communication skills.

• Strong attention to detail and organizational skills.

• Ability to manage multiple tasks and priorities in a fast-paced environment.

• Proficiency with Microsoft Office Suite, including Word, PowerPoint, Outlook, and Excel.

• Experience using Canva, Adobe Creative Suite, or similar design software is a plus.

• Ability to maintain confidentiality and exercise professional judgment.

• Strong customer service and interpersonal skills.

• Ability to work independently and collaboratively with all levels of the organization

Additional Notes

• Part-time schedule of approximately 5–25 hours per week.

• Work is performed in a professional office setting during normal business hours.

• Limited physical demands; primarily administrative and computer-based work.

• Training will be provided.

• Hourly pay range: $20.00–$25.00, depending on experience and qualifications.

#LI-AC1 #LI-Onsite

About Legence

Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Health & Welfare:

Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D

Time Off Benefits:

Comprehensive Paid Time Off (PTO) program.

Financial Benefits:

401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Job Details

Pay Type

Hourly

Hiring Min Rate

20 USD

Hiring Max Rate

25 USD