Part-Time Communications & Admin Coordinator

Rochester; City of Rochester (NY); On-site; USD 21,000 - 31,000; Part time

Job summary

Rochester Public Schools is seeking an Administrative Coordinator to provide reception services, administrative support, and project coordination within Employee Services and Finance. The role will handle data entry, records management, and calendar scheduling for interpreters and departments.

The position supports multiple teams, uses Word/Excel/PowerPoint and district software, and requires strong communication, organization, and customer service skills; flexible to emergencies outside normal

Qualifications

• Minimum requirement: High School Diploma or equivalent.
• Required: Valid MN driver’s license.
• Regular on-time attendance is expected.
• Ability to create and maintain accurate records and tracking systems.
• Strong conflict management and mediation skills.
• Ability to provide clear direction and support to team members.
• Attention to detail in all tasks.
• Ability to manage multiple tasks and adapt to changing priorities.
• Experience collaborating with diverse staff and external consultants.
• Knowledge of policies, protocols, and procedures to ensure compliance.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet deadlines.
• Exceptional customer service and responsiveness.
• Discretion with confidential employee information.
• Availability to respond to emergencies outside normal hours.

Responsibilities

• General office work such as accounting, training, and scheduling.
• Data entry and record keeping.
• Create purchase orders and receive invoices.
• Order supplies for Communications, Interpretation Services, and Records and Registration.
• Act as a first contact for interpreter/translation requests via phone.
• Review department documents and update SOPs as needed.
• Calendar management for interpreters and internal/public calendars.
• Maintain data integrity and student records in SIS and census entities.
• Reports to and works under the Director of Communications.
• Performs additional duties as assigned by the Director of Communications.

Skills

Regular on-time attendance

Record keeping

Conflict management

Clear direction and support

Attention to detail

Multitasking and adaptability

Team collaboration

Policy and procedure knowledge

Written and verbal communication

Work under pressure

Customer service skills

Discretion with sensitive information

Availability for emergencies

Communicate ideas in writing

Commitment to service

Education

High School Diploma or equivalent

Valid MN driver's license

Tools

Word

Excel

PowerPoint

Qmlativ

Google

Job description

Rochester Public Schools is seeking an Administrative Coordinator to provide reception services, administrative support, and project coordination within Employee Services and Finance. The role will handle data entry, records management, and calendar scheduling for interpreters and departments.

The position supports multiple teams, uses Word/Excel/PowerPoint and district software, and requires strong communication, organization, and customer service skills; flexible to emergencies outside normal