Part-Time Clerk, Bethalto

Lewis-and-Clark-Community-College; Bethalto (IL); On-site; USD 32,000 - 44,000; Full time

Job summary

Lewis & Clark Community College in Bethalto seeks an Administrative Assistant to provide comprehensive support for student enrollment and center operations.

You will greet visitors, assist with registrations, and help coordinate training programs while maintaining accurate records and documentation. This role requires collaboration with staff and ability to adapt to varying schedule needs.

Qualifications

• High school diploma or equivalent is required.
• Experience with data entry and accurate record-keeping is essential.
• Proficiency with MS Office (Word, Excel, PowerPoint) and QuickBooks Online preferred.

Responsibilities

• Provide administrative support for student and client enrollment activities (registration, course setup).
• Greet and assist students, clients, contractors, and visitors with professional customer service.
• Assist with registration, check-in, proctoring, badging, testing, and class documentation for training programs.
• Maintain accurate class records, files, and documentation related to programs.

Skills

Data entry

Customer service

Word

PowerPoint

Excel

MS Office

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Office

Job description

The purpose of this position is to provide administrative support and customer service at the Bethalto Education Center by maintaining accurate records, assisting students and clients, and supporting daily operations in a collaborative and service-oriented environment.

• Provide administrative support for student and client enrollment activities, including registration, course setup, and coordination with program staff.
• Greet and assist students, clients, contractors, and visitors, providing responsive and professional customer service.
• Support training and assessment programs by assisting with registration, check-in, proctoring, badging, testing, and class documentation.
• Maintain accurate class records, files, records of completion, and other program-related documentation.
• Assist with financial and business office functions, including credit card payments, and QuickBooks invoices.
• Receive, sort, and distribute mail and perform other administrative duties to support efficient center operations.
• Collaborate with program coordinators, faculty, and College departments to ensure effective service delivery and support student and client success.
• Maintain flexibility in scheduling to accommodate plant turnarounds, special programs, and operational needs.
• Typical hours of operation are Monday through Friday, 7:00 a.m. to 12:00 p.m., with occasional schedule adjustments as needed.

• High school graduate or equivalent.
• Basic operational knowledge of office equipment and procedures including, but not limited to: personal computer, fax, photocopier, voice mail and email communication applications, etc.
• Administrative Assistant or equivalent experience.
• Data entry experience.
• Intermediate knowledge with Microsoft Software applications – Word, PowerPoint, Excel.
• Skills and experience to work in a collaborative manner with colleagues, administrators and the community.

• Experience using QuickBooks online.

Lewis & Clark Community College is an Equal Opportunity Employer and affirmative action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual’s protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law.