Part-Time Church Administrative Assistant - Impactful Support

NC Conference of The United Methodist Church; Durham (NC); On-site; USD 24,796 - 30,307; Part time

Job summary

New Creation United Methodist Church in Durham, NC seeks an Administrative Assistant (part-time) to support the pastor and volunteers with clerical duties, bulletins, calendars, and correspondence. The role requires 31 hours per week and a collaborative approach.

Weekly duties include phone coverage, bulletin prep, newsletters, worship materials, data entry in OnRealm, and calendar maintenance. Monthly duties cover roster updates, mailings, and bank reconciliations.

Qualifications

• Strong communication skills (oral and written).
• Ability to work in a cooperative environment.
• Ability to pass a background check.
• High school diploma or equivalent plus 3 years of experience (preferred).

Responsibilities

• Answer phone and check voicemail messages.
• Prepare church bulletins, calendar of events, scriptures, and Spanish translations (assistance provided).
• Prepare prayer list and newsletter to email to the congregation.
• Create worship service materials, including PowerPoint slides.
• Sort mail for the pastor and relevant committees.
• Read and respond to church emails and maintain confidentiality.
• Maintain and update contact database, church mailing and email lists.
• Ensure church calendar is accurate and up to date.
• Prepare written documents.
• Inventory and order office supplies.
• Maintain church office equipment.
• Enter finances – expenses & deposits into OnRealm.
• Maintain and reconcile church accounts.
• Attend monthly Finance Team meetings.
• Coordinate use of church facility with trustees.
• Send welcome letters to visitors.
• Notify Finance Team of checks received.
• Receive bills and arrange due date payments.
• Prepare new member packets.
• Assist in annual stewardship/pledge campaign.
• Attend quarterly staff meetings.
• Process background check applications for staff and volunteers.

Skills

Strong communication

Team collaboration

Background check clearance

Education

High school diploma or equivalent with 3 years experience

Tools

OnRealm Software

Microsoft Word Suite

Mailchimp

Square

Job description

New Creation United Methodist Church in Durham, NC seeks an Administrative Assistant (part-time) to support the pastor and volunteers with clerical duties, bulletins, calendars, and correspondence. The role requires 31 hours per week and a collaborative approach.

Weekly duties include phone coverage, bulletin prep, newsletters, worship materials, data entry in OnRealm, and calendar maintenance. Monthly duties cover roster updates, mailings, and bank reconciliations.