Administrative Assistant New Creation UMC

NC Conference of The United Methodist Church; Durham (NC); On-site; USD 24,796 - 30,307; Part time

Job summary

New Creation United Methodist Church in Durham, NC seeks an Administrative Assistant (part-time) to support the pastor and volunteers with clerical duties, bulletins, calendars, and correspondence. The role requires 31 hours per week and a collaborative approach.

Weekly duties include phone coverage, bulletin prep, newsletters, worship materials, data entry in OnRealm, and calendar maintenance. Monthly duties cover roster updates, mailings, and bank reconciliations.

Qualifications

• Strong communication skills (oral and written).
• Ability to work in a cooperative environment.
• Ability to pass a background check.
• High school diploma or equivalent plus 3 years of experience (preferred).

Responsibilities

• Answer phone and check voicemail messages.
• Prepare church bulletins, calendar of events, scriptures, and Spanish translations (assistance provided).
• Prepare prayer list and newsletter to email to the congregation.
• Create worship service materials, including PowerPoint slides.
• Sort mail for the pastor and relevant committees.
• Read and respond to church emails and maintain confidentiality.
• Maintain and update contact database, church mailing and email lists.
• Ensure church calendar is accurate and up to date.
• Prepare written documents.
• Inventory and order office supplies.
• Maintain church office equipment.
• Enter finances – expenses & deposits into OnRealm.
• Maintain and reconcile church accounts.
• Attend monthly Finance Team meetings.
• Coordinate use of church facility with trustees.
• Send welcome letters to visitors.
• Notify Finance Team of checks received.
• Receive bills and arrange due date payments.
• Prepare new member packets.
• Assist in annual stewardship/pledge campaign.
• Attend quarterly staff meetings.
• Process background check applications for staff and volunteers.

Skills

Strong communication

Team collaboration

Background check clearance

Education

High school diploma or equivalent with 3 years experience

Tools

OnRealm Software

Microsoft Word Suite

Mailchimp

Square

Job description

Overview

New Creation United Methodist Church is an intentionally integrated and welcoming community that seeks new life in Jesus Christ through radical discipleship, worship, reconciliation, hospitality, and justice in our Durham community. https://newcreationumcnc.org

Position title: Administrative Assistant (part-time)

Position summary: Assist the pastor and church volunteers in completing administrative duties for the church, maintaining 31 hours per week.

Qualifications

• Strong computer literacy, including conducting internet searches and learning new software
• Intermediate proficiency with the Microsoft Word Suite, including creating and editing spreadsheets, Word documents, and PowerPoint presentations
• Experience with OnRealm Software highly desirable
• Knowledge of Mailchimp and Square highly desirable
• Strong communication skills (oral and written)
• Ability to work in a cooperative environment
• Ability to pass a background check
• High school diploma or equivalent required plus 3 years of experience (preferred)

Job Duties

• Weekly duties — include but are not limited to:
• Answer phone and check voicemail messages.
• Prepare church bulletins, calendar of events, scriptures, and Spanish translations (assistance provided by a website).
• Prepare prayer list and newsletter to email to the congregation.
• Create worship service materials, which includes PowerPoint slides.
• Sort mail for the pastor and relevant committees.
• Read and respond to general church email correspondence and maintain confidentiality.
• Maintain and update contact database, church mailing and email list.
• Ensure church calendar is accurate and up to date.
• Prepare written documents.
• Inventory and order needed office supplies.
• Maintain church office equipment.
• Make copies and keep office files current.
• Occasional intake with church neighbors in need of financial assistance.
• Coordinate use of church facility with the church trustees and note on church calendar.
• Send welcome letters to visitors and alert committee members of interests.
• Notify Finance Team of any checks received.
• Receive bills and arrange for due date payment.
• Organize bills and financial records.
• Enter finances – (expenses & deposits) into OnRealm.
• Monthly duties — include but are not limited to:
• Maintain and update church membership roster.
• Prepare bulk church mailings/emails for special events.
• Reconcile account with bank statements.
• Attend monthly Finance Team meetings.
• Other duties — include but are not limited to:
• Assist in compiling data for quarterly/annual district and conference reports.
• Inventory and order needed worship supplies (e.g., baptismal booklets, marriage counseling forms, special ceremony items, etc.).
• Prepare new member packets.
• Help finance committee with the annual stewardship/pledge campaign.
• Attend quarterly staff meetings.
• Processes background check applications for staff and volunteers.
• This list of duties is not meant to be inclusive; the administrative assistant will support the pastor in completing these duties.

Knowledge of the United Methodist Church would be helpful for this position.

To apply

You can apply via Indeed or send updated resume and cover letter to:

New Creation UMC Staff/Pastor-Parish Relations Committee

Email: [e-mail]

No phone calls, please. Applications will be reviewed on a rolling basis.

The position will remain open until filled.

New Creation United Methodist Church is an Equal Opportunity Employer.