Part-Time Bookkeeper & Executive Assistant (Remote)

The ACE Agency; Costa Mesa (CA); Hybrid; USD 2,755,200 - 4,821,600; Part time

Job summary

The ACE Agency in Costa Mesa, CA is seeking a part-time Bookkeeper Executive Assistant to support both financial records and executive operations. The role combines accounts payable/receivable, payroll, reconciliations, and general ledgers with scheduling, communications, and HR tasks for the CEO.

Ideal candidates will have strong bookkeeping skills, proficiency in QuickBooks Online, ADP, and Excel, plus excellent communication and organizational abilities.

Qualifications

• Strong bookkeeping skills and knowledge of accounting principles
• Proficiency in accounting software (QuickBooks Online, ADP, Microsoft Excel)
• Strong administrative and organizational skills
• Excellent communication skills (written and verbal)
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy
• Ability to work with confidential and sensitive information
• Two letters of reference and two contacts for phone reference checks

Responsibilities

• Recording financial transactions
• Maintaining general ledgers, accounts payable and accounts receivable
• Preparing financial statements and reports
• Reconciling bank statements and credit card statements
• Processing payroll and payments
• Managing calendars and schedules for the CEO
• Coordinating meetings, travel arrangements and events
• Handling correspondence, emails and phone calls
• Providing general administrative support including filing, record-keeping and office management
• Supporting new client intake and onboarding
• Maintaining office supplies and equipment
• Policy communication and enforcement
• Employee engagement including team building event planning
• Salary and wage administrations
• Benefits administration overseeing health insurance, 401k, paid vacation and other benefits
• Compliance management
• Job posting and advertising
• Recruitment candidate screening and selection support
• New hire onboarding and orientation
• Assisting with special projects as needed

Job description

The ACE Agency in Costa Mesa, CA is seeking a part-time Bookkeeper Executive Assistant to support both financial records and executive operations. The role combines accounts payable/receivable, payroll, reconciliations, and general ledgers with scheduling, communications, and HR tasks for the CEO.

Ideal candidates will have strong bookkeeping skills, proficiency in QuickBooks Online, ADP, and Excel, plus excellent communication and organizational abilities.