Part-time Bookkeeper

Magnolia Plantation; Charleston (SC); Hybrid; USD 24,000 - 36,000; Part time

Job summary

Magnolia Plantation & Gardens in Charleston, SC is seeking an experienced Bookkeeper for a part-time, hybrid role averaging 25 hours per week. The position handles accounts payable, revenue and deposits, payroll reconciliation, and month-end support within established processes.

You will reconcile cash, process checks, manage vendor inquiries in BILL.com and QuickBooks Online, review Ramp card activity, and assist with payroll documentation while maintaining confidential records.

Qualifications

• 3+ years of hands-on bookkeeping experience in QuickBooks Online with bank and credit card reconciliations and month-end support
• Experience with BILL.com or similar AP platform
• Experience reconciling retail or POS revenue, cash handling, and bank deposits; hospitality/nonprofit is a plus
• Ability to maintain confidential financial information with discretion

Responsibilities

• Reconcile revenue to POS reports, deposits, and merchant settlements; verify weekly cash and deposits
• Manage accounts payable in BILL: enter bills, route for approval, respond to vendor inquiries
• Review Ramp card transactions for receipts, coding, and reconciliation to statements
• Record customer, group, and venue rental payments and follow up on receivables
• Assist with payroll administration and reconcile payroll-related transactions
• Prepare monthly bank and credit card reconciliations and sales tax returns
• Support month-end close, financial reporting, and audits
• Follow established accounting procedures and internal controls

Skills

Attention to detail

Organization

Communication skills

Independence

Discretion with confidential info

Education

Accounting/Finance degree (AAS/BA)

Tools

QuickBooks Online

BILL.com

Ramp / corporate card platforms

Excel / Google Sheets

Job description

Magnolia Plantation & Gardens, one of the nation’s oldest and most visited historic public gardens, is seeking an experienced, detail-oriented Bookkeeper to manage daily accounting operations, reconciliations, and month-end support. This part-time position handles accounts payable, revenue and deposit reconciliation, banking, corporate card activity, sales tax, and payroll reconciliation. The ideal candidate is organized, accurate, able to quickly step into established processes, and committed to maintaining reliable financial records.

The position offers a hybrid work arrangement averaging approximately 25 hours per week. One consistent on-site day each week is required to prepare cash deposits, process checks and mail, and handle other tasks that require in-person attention.

Key Responsibilities

• Reconcile revenue to point-of-sale reports, deposits, and merchant settlements; verify weekly cash, prepare deposits, and maintain petty cash.
• Manage accounts payable in BILL: enter and route bills, prepare payments for approval, and respond to vendor inquiries.
• Review Ramp card transactions for receipts, coding, and approval, and reconcile card activity to statements.
• Record customer, group, and venue rental payments, and follow up on outstanding receivables.
• Assist with payroll administration, including reviewing supporting documentation, reconciling payroll-related transactions, and maintaining accurate and confidential records.
• Prepare monthly bank and credit card reconciliations and sales tax returns
• Support month-end close, financial reporting, audits, and other documentation requests.
• Follow established accounting procedures and internal controls.
• Safeguard financial information and organizational assets.
• Perform other related duties as assigned.

Technology and Accounting Systems may include:

• QuickBooks: Accounting records, transaction coding, and reconciliations.
• BILL.com: Invoice processing and accounts payable.
• Ramp or similar platforms: Corporate card and expense management.
• Banking and merchant platforms: Deposits, payments, and settlement reconciliation.
• Microsoft Excel or Google Sheets: Financial tracking and reporting.

Qualifications

• 3+ years of hands-on bookkeeping experience in QuickBooks Online, including bank and credit card reconciliations and month-end support. Associate’s or bachelor’s degree in accounting, finance, or a related field preferred.
• Experience with BILL.com or a similar accounts payable platform, QuickBooks Online, and Ramp or a similar corporate card platform.
• Experience reconciling retail or point-of-sale revenue, cash handling, and bank deposits. Experience in hospitality, attractions or nonprofit settings is a plus
• Strong attention to detail, organization, and follow-through.
• Strong communication skills and ability to work independently in a hybrid environment.
• Ability to handle confidential financial and payroll information with discretion.
• Availability for one consistent on-site day each week.