Service Billing Coordinator

Eastern Time Inc; United States; On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Holidays

401(k) matching

Disability (short/long-term)

Health/dental/vision

Life insurance

Career development

Tuition reimbursement

Job summary

Sciens Building Solutions is seeking a billing clerk to generate and process invoices for products and services, and to collaborate with multiple departments to maintain smooth workflows. The role emphasizes accurate billing, reconciliation with ERP systems, handling inquiries, reviewing purchase orders, and contributing to month-end close.

Candidates should have a high school diploma, familiarity with government contracts, strong communication, and detail orientation; we offer competitive pay

Qualifications

• High school diploma or equivalent required.
• Experience with billing software and ERP systems preferred.
• Excellent communication and organization skills essential.

Responsibilities

• Generate and process invoices for products/services.
• Collaborate with departments to ensure seamless workflow.
• Ensure accurate billing information and rates.
• Reconcile billing records with financial systems.
• Address client billing inquiries and resolve issues.
• Review purchase orders for invoicing accuracy.
• Enter time charged to jobs from weekly timesheets.
• Close out projects in the ERP system.
• Assist with month-end close.

Skills

Communication

Organization

Time management

Detail orientation

Multitasking

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Billing software

ERP system

Microsoft Office Suite

Job description

WHAT YOU'LL BE DOING (and doing well!)

Generate and process invoices for products/services provided to clients and customers. Collaborate with various departments to ensure seamless workflow and customer service. Ensure accurate billing information and rates are used for each transaction. Reconcile billing records with financial systems to maintain consistency and accuracy. Address billing-related inquiries from clients, resolving issues in a timely and professional manner. Review client purchase orders to ensure invoicing accuracy and acceptance. Reconcile monitoring statements with issued vendor and customer billing. Assist in compiling data for financial reports and other administrative purposes. Review booking documents and set up new monitoring and service agreements accurately and on time in the ERP system. Manage incoming phone calls, directing them to the appropriate departments or individuals. Provide courteous and helpful customer service over the phone, addressing inquiries and resolving issues promptly; take detailed messages and relay important information to the relevant team members. Facilitate effective communication within the organization, ensuring messages are relayed accurately and promptly. Assist with various administrative tasks such as filing, data entry, and record maintenance. Review booking documents and set up new projects, change orders, and service agreements in the ERP system. Process estimate changes for active projects. Review and validate monthly charges to active projects and resolve discrepancies. Assist with WIP analysis after each payroll cycle. Enter time charged to jobs from weekly timesheets. Close out projects in the ERP system upon completion. Assist with month-end close.

WHAT WE LIKE ABOUT YOU

• High school diploma or equivalent.


• Familiarity with government contracts or compliance reporting with M/WBE programs is a plus.


• Proven experience as a billing clerk, administrative assistant, or in a similar role.


• Familiarity with billing software and financial systems is preferred.


• Proficient in using office software (e.g., Microsoft Office Suite, spreadsheets, email).


• Excellent verbal and written communication skills.


• Strong organizational and time management abilities.


• Attention to detail and high level of accuracy in work.


• Ability to handle multiple tasks efficiently and meet deadlines.


• Demonstrated customer service skills and professionalism.


• Discretion in handling confidential information.


• Familiarity with government contracts or compliance reporting with M/WBE programs is a plus.

WHAT WE'RE BRINGING TO THE TABLE

• Competitive salary based on qualifications.


• Paid time off plan and holidays.


• 401(k) matching.


• Short term and long-term disability.


• Medical, dental, and vision plans with options.


• Life insurance.


• Professional career development opportunities.


• Tuition reimbursement.

Thank you for considering a career with Sciens Building Solutions! We’re excited about your interest in joining our team and look forward to learning more about you. “Sciens” is Latin for “knowledgeable and skilled.” We take that definition to heart by using our collective experience to do meaningful work in the world—protect people and property through sophisticated life safety, security, communication and electrical systems.