Part-Time AP Specialist | QuickBooks Pro + Office Support

Hireology; Mishawum (MA); On-site; USD 36,000 - 48,000; Part time

Job summary

Hireology in Mishawum, MA is seeking a part-time AP Specialist to support daily office operations and the Accounts Payable function. The role includes reception duties, vendor invoicing in QuickBooks Online, and maintaining orderly records.

The ideal candidate will have experience with QuickBooks Online, strong attention to detail, and the ability to multitask in a fast-paced environment. Excellent communication skills and a collaborative attitude are essential.

Qualifications

• Proficiency in MS Word, Excel and Outlook.
• Previous receptionist, customer service, accounting or assistant experience.
• Experience with QuickBooks Online.
• Detail-oriented with strong organizational skills.
• Ability to multitask and prioritize tasks effectively.
• Positive attitude and willingness to learn.
• Strong written and oral communication skills.

Responsibilities

• Lead reception duties: greet guests, answer phones, manage mail and conference room setup.
• Maintain office supplies and inventory.
• Process vendor invoices in QuickBooks Online.
• Match invoices with supporting documents and code to accounts.
• Prepare weekly check run and mail payments.
• File AP packages with supporting docs.
• Ensure compliance with accounting policies.
• Make collection calls when needed.
• Set up customers in QuickBooks and manage related records.
• Handle miscellaneous office tasks as directed by management.

Skills

Microsoft Word

Excel

Outlook

Attention to detail

Multitasking

Communication skills

Tools

QuickBooks Online

Job description

Hireology in Mishawum, MA is seeking a part-time AP Specialist to support daily office operations and the Accounts Payable function. The role includes reception duties, vendor invoicing in QuickBooks Online, and maintaining orderly records.

The ideal candidate will have experience with QuickBooks Online, strong attention to detail, and the ability to multitask in a fast-paced environment. Excellent communication skills and a collaborative attitude are essential.