Part Time - Bryce Jordan Center Administrative Support

The Pennsylvania State University; State College (Centre County); On-site; USD 16,531 - 22,041; Part time

Job summary

Penn State University is seeking part-time Administrative Support Assistants to serve as the first point of contact in person and via phone. Responsibilities include greeting customers, handling routine inquiries, scheduling, and coordinating travel arrangements while maintaining confidential information and preparing reports.

The role requires a High School diploma or higher plus 1 year of related experience or an equivalent combination, with hours varying from week to week, ranging from 0 to

Qualifications

• High School diploma or higher required, plus 1 year of related experience, or equivalent combination of education and experience.

Responsibilities

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials and correspondence.
• Update and make routine changes to web pages.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain records and files on all employees and assist with wage terminations, rate increases, and job additions.

Skills

Customer service

Phone screening

Calendar management

Report creation

Written communication

Data entry

Education

High School diploma or higher

Tools

Microsoft Office

Web content editing

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials, correspondence.
• Update and make routine changes to web pages.
• Maintain confidential and sensitive information and materials.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees.
• Create employee reports for department supervisors.
• Assist with wage terminations, rate increases, and job additions.

The hours on this position vary greatly from week to week and can range from 0 to 20. This position typically requiresa High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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