Part Time - Bryce Jordan Center Administrative Support

Penn State University; University Park (IL); On-site; USD 17,000 - 25,000; Part time

Job summary

The Bryce Jordan Center at Penn State University is seeking a Part Time Administrative Support Assistant to greet customers, handle phones, schedule appointments, coordinate travel, and maintain files. You will update web pages, prepare documents, and assist with onboarding of part-time staff while handling confidential information.

Hours vary 0–20 per week. Requirements include a High School diploma or higher and at least 1 year of related experience or an equivalent combination of education

Qualifications

• High School diploma or equivalent required.
• 1 year of related experience or equivalent combination of education and experience.

Responsibilities

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials, correspondence.
• Update and make routine changes to web pages.
• Maintain confidential and sensitive information and materials.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs.
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.

Education

High School diploma or equivalent

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistantstoserve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements.The successful candidatewill be responsible for the following:

• Greet customers, provide information and refer as appropriate.
• Screen and processroutinetelephone communications,mailand requests.
• Schedule and maintain calendar ofappointments, meetings,travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases;assemble and format data to create simple reports.
• Prepare documents, meeting materials,correspondence.
• Update and make routine changes to web pages.
• Maintain confidentialandsensitive information and materials.
• Recordand distribute meeting minutes.
• Composeand editwritten communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs.
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.

The hours on this position vary greatly from week to week and can range from 0 to 20.

This position typically requiresa High School diploma or higher plus1year of related experience or an equivalent combination of education and experience.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.