Part-Time Administrative Support – Fire Dept. Special Ops

City Of Olathe; United States; On-site; USD 26,000 - 32,000; Part time

Benefits offered by this job

KPERS benefits

Paid time off

Job summary

The City Of Olathe is seeking an Administrative Support II for the Fire Department's Special Operations Division. This part-time role focuses on admin and operational support, record-keeping, and coordination of training, equipment, and procurement.

Responsibilities include managing calendars, budgets, grants, invoices, and communications with staff and external partners. Strong organizational skills and proficiency with Microsoft Office are required.

Qualifications

• One year of administrative or other relevant experience is required.
• Proficient with Microsoft Office including Word & Excel.
• Strong written and verbal communication and customer service skills.
• High school diploma or equivalent required.

Responsibilities

• Provide administrative and operational support for the Special Operations Group, including program coordination, calendars, meetings, training, travel, special projects, and related communications.
• Maintain accurate and organized records, tracking tools, and reports for training, certifications, equipment, inventory, subscriptions, maintenance, warranties, and significant incidents.
• Support financial and administrative processes, including grants, invoices, reimbursements, deployment documentation, budget and expenditure tracking, correspondence, policy updates, and uniform orders.
• Coordinate with Fire Department staff, vendors, partner agencies, and outside organizations on equipment quotes, product demonstrations, contract and subscription renewals, and other operational needs.

Skills

Customer service

Attention to detail

Communication skills

Phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The City Of Olathe is seeking an Administrative Support II for the Fire Department's Special Operations Division. This part-time role focuses on admin and operational support, record-keeping, and coordination of training, equipment, and procurement.

Responsibilities include managing calendars, budgets, grants, invoices, and communications with staff and external partners. Strong organizational skills and proficiency with Microsoft Office are required.