EMS Administrative Support Specialist (Part-Time)

olatheks; United States; On-site; USD 26,000 - 33,000; Part time

Benefits offered by this job

PTO

KPERS benefits

Job summary

City of Olathe EMS Division seeks an Administrative Support II to handle records, data tracking, and coordination for pre-hospital operations. The role supports compliance, inventory management, and training coordination to ensure clinical readiness.

The position offers part-time hours (20–29 per week) with KPERS benefits and PTO. Excellent organizational and communication skills required, with attention to confidential information and diverse administrative tasks.

Qualifications

• Administrative, data-tracking, or office-support experience with attention to detail.
• Ability to manage multiple deadlines and work independently.
• Proficient with spreadsheets and databases; able to handle confidential data.
• Valid driver's license and clean driving record required.

Responsibilities

• Manage spreadsheets and data tracking systems, record and distribute meeting notes, coordinate training and meeting schedules, assist with event planning and division training programs and the local EMS symposium.
• Maintain compliance documentation, certify EMS records ensuring compliance.
• Track inventory and supply levels, coordinate preventive maintenance schedules for EMS equipment; liaise with logistics and supply delivery.
• Support quality assurance and quality improvement data tracking.
• Keep registrations up to date (Board of Pharmacy, CLIA Waivers, DEA registrations).
• Attend division meetings and training as needed.

Skills

Spreadsheets

Data tracking

Customer service

Recordkeeping

Tools

Inventory systems

Asset-management software

Job description

City of Olathe EMS Division seeks an Administrative Support II to handle records, data tracking, and coordination for pre-hospital operations. The role supports compliance, inventory management, and training coordination to ensure clinical readiness.

The position offers part-time hours (20–29 per week) with KPERS benefits and PTO. Excellent organizational and communication skills required, with attention to confidential information and diverse administrative tasks.