Fire Dept Admin Specialist (Part-Time)

City of Graham; Graham (NC); On-site; USD 21,000 - 30,000; Part time

Job summary

The City of Graham is seeking a dependable, organized Administrative Assistant to support the Fire Chief and Fire Department personnel in a part-time capacity. The role involves clerical tasks, records management, and public-facing duties, with duties including timekeeping and payroll support as needed.

Ideal candidates will have strong Microsoft Office skills, attention to detail, and the ability to handle confidential information in a professional manner while coordinating with City HR and

Qualifications

• High school diploma or GED supplemented by related coursework.
• Experience in municipal government or public safety preferred.
• Ability to handle confidential information and follow policies.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative and clerical support to the Fire Chief and department staff.
• Maintain department records; assist with purchasing, invoices, budget tracking, and payroll/timekeeping.
• Coordinate meetings, calendars, travel, and department activities; prepare agendas and minutes as needed.
• Answer visitors and telephone inquiries; deliver professional customer service to staff, vendors, and the public.
• Assist with public records requests, reporting, and special projects.

Skills

Attention to detail

Organizational skills

Customer service

Microsoft Office

Records management

Education

High school diploma or GED

Job description

The City of Graham is seeking a dependable, organized Administrative Assistant to support the Fire Chief and Fire Department personnel in a part-time capacity. The role involves clerical tasks, records management, and public-facing duties, with duties including timekeeping and payroll support as needed.

Ideal candidates will have strong Microsoft Office skills, attention to detail, and the ability to handle confidential information in a professional manner while coordinating with City HR and