Part-Time Administrative Support for Fire Special Ops

olatheks; United States; On-site; USD 26,000 - 33,000; Part time

Benefits offered by this job

KPERS retirement

Paid time off

Job summary

Olathe Fire Department's Special Operations Group (SOG) is seeking an Administrative Support II to assist with program coordination, records management, and communications to support readiness of critical emergency-response capabilities.

This role focuses on organization, accuracy, and confidentiality, handling calendars, meetings, training, travel, and related communications; involves grants, invoices, vendor coordination, and deployment documentation; ideal for a dependable professional who

Qualifications

• One year of administrative experience required.
• Proficient in Microsoft Office (Word & Excel) and reliable with records.
• Ability to create tracking spreadsheets and department databases.

Responsibilities

• Answers phones, refers calls, gives standard information in response to phone, email, and in‑person inquiries; acts as back‑up to other administrative positions.
• Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions.
• Maintains professional communication with other city departments and personnel and various outside agencies.
• Support financial and administrative processes, including grants, invoices, reimbursements, deployment documentation, budget and expenditure tracking, correspondence, policy updates, and uniform orders.

Skills

Microsoft Office

Excel

Tools

Microsoft Word

Job description

Olathe Fire Department's Special Operations Group (SOG) is seeking an Administrative Support II to assist with program coordination, records management, and communications to support readiness of critical emergency-response capabilities.

This role focuses on organization, accuracy, and confidentiality, handling calendars, meetings, training, travel, and related communications; involves grants, invoices, vendor coordination, and deployment documentation; ideal for a dependable professional who