Public Safety Administrative Specialist (Fire Department)

City of Fulton; Fulton (MO); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Supplemental Insurance

Retirement with employer match

Discounts at local restaurants

Job summary

City of Fulton seeks an Administrative Assistant for the Fulton Fire Department to support emergency response operations, safety programs, personnel management, and departmental communication under the Fire Chief.

This full-time role handles front desk reception, writing and editing, accounts payable/receivable, budgeting, records, travel, and meeting logistics, while upholding confidentiality and public safety service values.

Qualifications

• Must pass pre-employment drug test.
• At least 18 years of age.
• No felony convictions.
• Must have a valid Missouri Driver's License.

Responsibilities

• Provides front desk reception in person and by telephone.
• Greets visitors professionally and courteously.
• Accurately documents concerns, complaints, and inquiries; routes them appropriately; follows up as needed.
• Prepares agendas and meeting minutes for assigned committees.
• Processes documents requiring signatures and routing, in paper and electronic formats.
• Manages accounts payable/receivable and timekeeping; ensures compliance with policies.
• Updates department budget and provides summary financial reports.
• Maintains organized paper and electronic filing systems for department records.
• Coordinates travel, training records, and related reimbursements.

Skills

Customer service

Professional writing

Records management

Clerical support

Office administration

Data entry

Job description

City of Fulton seeks an Administrative Assistant for the Fulton Fire Department to support emergency response operations, safety programs, personnel management, and departmental communication under the Fire Chief.

This full-time role handles front desk reception, writing and editing, accounts payable/receivable, budgeting, records, travel, and meeting logistics, while upholding confidentiality and public safety service values.