Part-Time Administrative Support Coordinator — Service Learning

Indiana University; Indianapolis (IN); On-site; USD 12,000 - 16,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for IU courses

Paid holidays and generous PTO

Job summary

Indiana University School of Medicine (IUSM) is seeking a part-time administrative support in the Service Learning Coalition to assist the Director, manage the calendar, and coordinate travel and reimbursements for staff and students.

The role requires experience with Outlook, Teams, Zoom, and Excel for data entry, budgeting, and reporting. Strong organizational skills, discretion, and the ability to handle multiple projects are essential.

Qualifications

• Experience managing complex calendars, scheduling meetings, and coordinating appointments using Microsoft Outlook, Teams, Zoom, or similar platforms.
• Experience using Microsoft Excel for data entry, budget tracking, reporting, and data analysis.
• Experience arranging travel, processing reimbursements, and coordinating logistics for staff, faculty, students, or executives.

Responsibilities

• Assists the Director of Medical Service Learning (SLC) at Indiana University School of Medicine (IUSM).
• Schedules meetings, manages calendar, and prepares meetings for the Director. (Microsoft Outlook, Teams and Zoom). Organizes travel and reimbursement for the Director and occasionally medical students.
• Assists with background checks for AmeriCorps, which involves carefully managing the entire process based on grant audit standards.
• Assists with Service-Learning funded events and purchase requests which involves attention to detail, careful planning, and meeting deadlines. Financial management/budget tracking (Excel).
• Assists with Friday office coverage in IUSM Student Affairs Office.

Skills

Calendar management

Meeting scheduling

Outlook proficiency

Excel data analysis

Education

High school diploma

Some college

Tools

Outlook

Teams

Zoom

Excel

Job description

Indiana University School of Medicine (IUSM) is seeking a part-time administrative support in the Service Learning Coalition to assist the Director, manage the calendar, and coordinate travel and reimbursements for staff and students.

The role requires experience with Outlook, Teams, Zoom, and Excel for data entry, budgeting, and reporting. Strong organizational skills, discretion, and the ability to handle multiple projects are essential.