Part-Time Financial and Program Support Coordinator

Indiana University; Bloomington (IN); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical and dental insurance

Health savings account (IU)

Flexible spending accounts

Life insurance

Retirement plan with IU contributions

Tuition subsidy for IU courses

Paid holidays and time off

Employee assistance program

Job summary

Indiana University School of Nursing seeks a detail-oriented Part-Time Financial and Program Support Coordinator in Bloomington. The role supports department financial operations, onboarding, event planning, and daily administrative tasks.

Responsibilities include processing purchases, travel reimbursements, and maintaining budget records, with emphasis on accuracy and policy compliance. This in-person position offers comprehensive IU benefits and flexible hours.

Qualifications

• Proficient written and verbal communication.
• Maintains confidentiality of sensitive information.
• Demonstrates strong time-management and prioritization.
• Able to adapt in a fast-paced environment.
• Proficient with Outlook, Teams, Word, Excel, PowerPoint.
• Learn IU systems (KFS, HRMS, SIS) as needed.
• Has basic accounting skills and can reconcile accounts.
• Capable of managing multiple projects and deadlines.
• Maintains high professional standards and attention to detail.
• Maintains composure and sound judgment under pressure.
• Works well independently and with others.
• Experience in customer service, admin support, event coordination, and project support preferred.
• Eagerness to learn new technologies and processes.
• Excellent organizational skills.

Responsibilities

• Performs moderately complex administrative financial duties in support of the department's daily operations.
• Serves as primary contact for IU Nursing faculty and staff regarding financial transactions.
• Processes documents and reimbursements into Travel, KFS, HRMS, etc.

Skills

Communication

Confidentiality

Time management

Flexibility

Microsoft 365

IU systems knowledge

Accounting basics

Multitasking

Attention to detail

Professionalism

Composure under pressure

Judgment

Independent worker

Customer service

Event coordination

Willingness to learn

Organizational skills

Education

High school diploma or equivalent

Some college coursework in business/related field

Tools

Microsoft 365

Job description

NURSING (BL-NURS-IUBLA)

Indiana University School of Nursing (IUSON) is a global leader in creating innovative learning environments that support excellence in education and research to advance the health of the world's citizens. Since its founding in 1914, Indiana University School of Nursing has evolved into the largest nursing school in the country that offers a full range of academic degrees from BSN to doctorate. Through education, practice, advocacy, research, and collaboration, Indiana University School of Nursing prepares nurses with the knowledge and resources to transform the health of the communities we serve.

Indiana University School of Nursing (IUSON) is seeking a detail-oriented and customer-service focused Part-Time Financial and Program Support Coordinator to join our team.

Department Specific Responsibilities

• Performs moderately complex administrative financial duties in support of the department's daily business operations, ensuring compliance with university policies and procedures as well as applicable federal and state regulations.
• Assists with other administrative duties as assigned.
• Serves as primary point of contact for IU Nursing faculty and staff regarding financial transactions. Provides guidance and support on procurement policies and procedures.
• Processes various documents and reimbursements into the university's central information systems (Travel, KFS, HRMS, etc.).
• Reconciles travel and p-card transactions.
• Reviews and verifies the accuracy, completeness, and adherence to university purchasing policies for all submitted requests. This includes ensuring proper chart of accounts coding, appropriate vendor selection, and justification for purchases.
• Troubleshoots and resolves issues related to BUY.IU transactions, collaborating with relevant university departments (e.g., Purchasing, Accounts Payable) as needed.
• Exercises sound judgment in managing inquiries, resolving issues, conducting research, and interpreting complex information to inform decisions and recommendations.
• Maintains budget records by gathering and compiling financial data; assists with building models from historical and current information; and examines statistical and/or historical data.
• Maintains operational procedures, reference materials, and shared documentation for internal and external partners in accordance with university policies.
• Independently manages special projects while ensuring all operations align with university policies and promote a cooperative, collegial environment.
• Assists with new employee onboarding.
• Provides operational and administrative support throughout event planning and execution. Serves as a liaison to support successful event delivery and provide exceptional customer service while maintaining compliance with the policies and procedures of the university and the facility.
• Monitors accessibility for Canvas courses. Assists faculty with creating new course content or resolving identified accessibility issues.
• May assist with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• Collaborates with other team members to ensure smooth day-to-day functions.
• Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
• Identifies opportunities to improve administrative processes and supports efficient office operations.
• Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
• May assist with other duties as assigned.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Some college coursework in business, accounting, finance, human services, or a related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates time management and priority setting skills.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Basic accounting and financial skills; ability to reconcile accounts.
• Ability to manage multiple projects, meet deadlines, and coordinate with multiple stakeholders.
• Ability to execute administrative tasks with attention to detail.
• Maintains a high degree of professionalism.
• Maintains composure under pressure.
• Demonstrates excellent judgment and decision-making skills.
• Ability to manage multiple priorities while supporting a collaborative and student-focused organization.
• Ability to work independently on assigned tasks while seeking guidance when needed.
• Experience providing customer service, administrative support, event coordination, and project support preferred.
• Willingness to learn new technologies, systems, and department procedures.
• Excellent organizational skills.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This is an in-person position.

20-25 hours per week. Schedule may vary based on business need.

Preference given to candidates with daily availability Monday -Friday .

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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