Part-Time Administrative & Programs Coordinator

Indiana University; Bloomington (IN); On-site; USD 21,000 - 23,000; Part time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

10 paid holidays

Generous paid time off

Job summary

Indiana University in Bloomington is seeking an Administrative and Program Support Assistant to provide routine administrative, logistical, and operational support to the AVP and Vice Chancellor for Research. Under supervision, you will assist with day-to-day operations, calendar coordination, event support, communications production, data entry, and record maintenance.

This in-person, part-time role (up to 20 hours per week) requires strong organization, discretion, and the ability to manage

Qualifications

• 1 year of experience providing administrative, customer service, clerical, event, or program support.
• Experience supporting meetings and events.
• Proficiency with standard office software including email, calendars, word processing, spreadsheets, and presentations.
• Ability to handle confidential information.
• Willingness to work in Bloomington, IN campus.

Responsibilities

• Provide routine administrative, logistical, and operational support to the AVP and Vice Chancellor for Research.
• Coordinate meeting logistics and calendar management for departmental activities.
• Prepare correspondence, reports, presentations, agendas, and other documents.
• Manage purchasing, payments, and related records; track reimbursements.
• Maintain departmental records and assist with travel arrangements.
• Support event logistics, registrations, room reservations, and post-event follow-up.

Skills

Excellent organizational skills

Attention to detail

Communication skills

Multi-tasking

Confidentiality and discretion

Microsoft 365 proficiency

Independent work capability

Event and meeting support

Education

High school diploma or equivalent

Tools

Microsoft 365

Outlook

Teams

Word

Excel

Job description

Indiana University in Bloomington is seeking an Administrative and Program Support Assistant to provide routine administrative, logistical, and operational support to the AVP and Vice Chancellor for Research. Under supervision, you will assist with day-to-day operations, calendar coordination, event support, communications production, data entry, and record maintenance.

This in-person, part-time role (up to 20 hours per week) requires strong organization, discretion, and the ability to manage